External Relations Division 3 Officer

**Job Reference Number**:
ERD3/OFR/015

**Opening Date**:
10/03/2025

**Job Title**:
External Relations Division 3 Officer

**Closing Date**:
24/03/2025

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

**Remuneration and Benefits**:
**Responsibilities**
- Reporting to the Assistant Director/Head and Senior Officer of External Relations Division 3, the Officer shall be responsible to:
**1. Provide technical and administrative support to management and facilitation of political relations and development cooperation with Turkiye, Brazil and countries and regional organisations in Central and Latin America**:

- Compile and/or assist in preparing relevant documents such as briefing notes, talking points and presentations for meetings.
- Assist at meetings; draft meeting reports.
- Assist in the coordination of follow-up actions and decisions with relevant internal and external parties.
- Assist in communicating and coordinating with focal points and relevant stake holders under the above-described purview.
- Provide support and assistance to and liaise with other Departments/Divisions of the ASEAN Secretariat with regard to the ASEAN Secretariat’s coordinatorship role for Sectoral Development Partnership with Turkiye and Brazil.

**2. Coordinate projects/programmes and activities under the above-described frameworks**:

- Assist in coordinating projects/programme and activities under the above-described frameworks.
- Assist in formulating/reformatting project/programme proposals and mobilise funding support;
- Assist in developing, monitoring and facilitating the implementation of action plans, work programmes or practical cooperation areas, programmes, projects and activities under the frameworks of the above-described partnerships.
- Assist in managing coordination and communication with the diplomatic Missions of the formal partners under purview.

**Qualifications**- Advanced degree in International Relations, Political Science, Economics, Management or an appropriate related field or discipline or Bachelor degree in the afore-mentioned fields or discipline with a minimum of two (2) years of relevant work experience in a technical role.
- Demonstrated knowledge in policy, research and technical skills in the relevant area and the ability to acquire them.
- Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Demonstrated commitment to collaborative work practices.
- Proven skills in problem solving in a complex organisational environment and in work planning.
- Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
- Good command of English, written and spoken.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.