Office Administrator

7 days ago

Denpasar, Indonesia Bali International Spa Academy - Sanur, Bali Full time

Office Administrator
**About Us**:
Bali International Spa Academy (Bali BISA) is an internationally recognised training school offering professional massage and wellness courses, accredited by CIBTAC, VTCT, and ITEC. We pride ourselves on providing a welcoming, professional, and supportive learning environment for students from around the world.

**Position Overview**:
We are seeking a detail-oriented and proactive **Office Administrator** to join our team. This role is essential in ensuring the smooth daily operations of the academy, supporting students, and maintaining professional communication with international certification bodies.

**Responsibilities**:

- Assist with new student registrations.
- Update the student board and maintain accurate student records.
- Keep all databases up to date.
- Maintain organised filing systems with correct titles.
- Handle administrative shopping needs for the academy.
- Organise the monthly inventory of products and equipment.
- Write up meeting minutes.
- Liaise with professional spa examination bodies (CIBTAC, VTCT, and ITEC) to:

- Prepare examination timetables
- Invigilate online exams
- Request certificates
- Deliver excellent customer service to students, ensuring they have everything they need for their course and stay in Bali.
- Communicate clearly and professionally when resolving issues, following academy and student policies.
- Create graphics for academy use (e.g., posters, social media materials).
- Capture and edit short videos within the school for promotional purposes.

**Requirements**:

- Education: SMU/SMA/SMK (Minimum) or S1 (preferred)
- Fresh Graduates are welcome, 2 Years of experience in general office admin duties is an advantage (especially in Training and School-related fields).
- Good English language skills, writing, speaking, and reading.
- IT skills including Google Apps and MS Office. Knowledge of how to use CRM or sales funnel software is an advantage.
- Keen to learn outside of the job scope when requested. This is a small company, so we are expecting from time to time to help other departments when needed.
- Highly motivated, organized and efficient, able to work under pressure, capable of working independently and able to think on their feet.
- Good analytical skills, accurate, quick and attentive when dealing with administrative work.

**Benefits**:

- Salary and allowances
- Medical Insurances (BPJS Kesehatan, BPJS Ketenagakerjaan)
- Positive work environment and team

**How to Apply**:
**Education**:

- SMA/SMU/SMK (preferred)

**Language**:

- English (preferred)

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