Office Assistant

Job Brief

Jakarta, Indonesia

**Program Background**
- The Australia Indonesia Partnership for Justice Phase 3 (AIPJ3) is a five-year, A$63 million investment by the Australian Department of Foreign Affairs and Trade (DFAT) to work in partnership with the Government of Indonesia (GOI) to support advancement of its priority law and justice reforms. Building on previous phases, AIPJ3 will support partners to deliver activities against agreed policy priorities, while maintaining flexibility to respond to emerging needs and opportunities. The program focuses on seven policy priorities that are important to Australia and Indonesia: accountability and transparency, criminal justice reform, preventing violent extremism, transnational crime cooperation, commercial law, access to justice, and women’s leadership.

**About DT Global Asia Pacific**
- At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

**The Role**
The Office Assistant will support AIPJ3 team in logistics and administrative aspects, maintaining office and IT equipment, archiving project document, and the day-to-day general office cleanliness task.

Click on the link below or copy paste it to access the full Terms of Reference for this position:
**About You**

**Specific Responsibilities**

**Key Activities**
- Support Program Team to undertake activities such as requirements for workshops (prepare stationery, photocopying workshop materials/agenda, etc).
- Provide part-time reception services as the office’s first point of contact to visiting guests and clients by greeting visitors and directing them to the appropriate staff member.
- Assist in preparation/packaging of office goods and documentation for and conduct deliveries if required.
- Assist Operations Team for small amount of purchasing to support the office operations, i.e. kitchen and cleaning supplies, office stationery, etc.
- Assist the Operations Team in managing the project archive including scanning and hard copy storage.
- Ensure office is accessible (unlocked) in the morning and locked safely by the end of each working day and maintaining office safety and security
- Cleaning office rooms, such as vacuuming carpet and cleaning all floors, office furniture and equipment, dusting and wiping office furniture, and cleaning the garbage.
- Cleaning kitchen / pantry, such as washing dishes and other kitchen utensils twice a day
- Serving drinks for guests.
- Support troubleshooting for office equipment and IT system, this includes liaison with IT Consultant to help remotely.
- Support for IT set up, logistics and administrative work relating to the preparation, implementation and reporting of activities and events/workshop/training.
- Maintain stringent standards in representation of children and take steps to report any identified concerns about child abuse or risks to children.
- Perform other duties as reasonably requested by authorized personnel, such as photocopying, binding documents, filling and/or archiving, etc.

**Key Deliverables**
- Office logistics, IT equipment and stationaries are maintained appropriately.
- Office and all areas are cleaned before office hour and locked after office hour.
- AIPJ3 documents are scanned and archived based on Operations team requirement.

**Selection Criteria**

**Essential Experience and Knowledge**
- Senior High School graduate with minimum 3 years experiences as Office Assistant or Helper.
- Experience in workshop logistics preparation and general administration.
- Understanding of standard supply inventory.
- Demonstrated good communications and interpersonal skills

**Desirable**
- Computer skills including Microsoft Word, Excel, Outlook.

**Why join AIPJ3?**
- By joining the Australia Indonesia Partnership for Justice Phase 3 (AIPJ3), you will be part of a dynamic and collaborative program that supports Indonesia’s priority law and justice reforms. Working alongside experts from government, civil society, academia, and the private sector, you will have the opportunity to contribute to meaningful change in areas such as accountability and transparency, criminal justice reform, preventing violent extremism, transnational crime cooperation, commercial law, access to justice, and women’s leadership.

**HOW TO APPLY**

**Please submit**
1) Your CV