Procurement & Logistics Coordinator

6 days ago

Denpasar, Indonesia Five Elements Agency Full time

**Key Tasks**:
1. Procurement & Vendor Management:

- Source and liaise with suppliers for various office, villa, and event needs (equipment, materials, venues, services).
- Compare prices, request quotations, and negotiate to ensure cost-effectiveness.
- Handle purchasing from end to end: collect quotations, negotiate, and place orders.
- Ensure timely and complete delivery of goods/services according to requirements.
- Coordinate directly with vendors until tasks are completed and approved.
- Maintain and nurture positive relationships with existing vendors.
- Research and identify new vendors or venues based on project requirements.
- Ensure timely and accurate delivery of goods or services.

2. Villa & Event Logistics Support:

- Coordinate supply and equipment needs for villa operations and special events.
- Assist in preparing villas for peak seasons, private events, or inspections.
- Support marketing and event teams with sourcing, delivery, or vendor coordination.

3. Data Research, Collection & Development
- Conduct lead generation research for partnerships, vendors, venues, influencers, media, or clients across all departments
- Gather, organize, and analyze data to support decision-making by the Managing Director and department leads
- Compare vendor options and present clear summaries for management review
- Develop and maintain internal databases, spreadsheets, and resource folders (e.g., venue lists, supplier directories, influencer leads, etc.)
- Support ongoing analysis projects across finance, operations, marketing, or events

4. Internal Collaboration & Support
- Assist the Managing Director with ad hoc research, operational follow-up, and administrative coordination
- Work alongside department heads to respond to evolving project needs and internal requests
- Provide cross-functional communication support by keeping information centralized and updated
- Ensure efficient information sharing between departments and assist in aligning inter-departmental workflows

5. Reporting & Documentation
- Keep detailed logs of all procurement activities, research summaries, vendor records, and communications
- Submit regular updates, reports, or visual documentation (photos, receipts, timelines) as needed
- Track estimated vs. actual budgets and help improve cost control across departments

**Skills & Qualifications**:

- Experience in procurement, general affairs, or vendor coordination (1-2 years preferred).
- Skilled in comparing quotations and managing vendor relationships.
- Organized, responsible, and comfortable with multitasking independently.
- Familiar with WhatsApp, Google Sheets/Drive, and basic documentation.
- Motorbike license required (car license is a plus).
- Basic English preferred; fluent Bahasa Indonesia required.

Ability to commute/relocate:

- Denpasar: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- If you are accepted, when would you be able to start working?

**Experience**:

- Purchasing: 1 year (preferred)

**Language**:

- English (preferred)

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