Manager, Document Control

1 week ago

Batam Riau Islands, Indonesia YSQ International Pte Ltd Full time

The Manager – Document Control will play a key role in supporting the daily operations of the flavour lab. This role is responsible for coordinating sample delivery, managing product / project documentation, maintaining lab inventory, and ensuring smooth laboratory operations. The position requires close collaboration with flavourists, project managers, factories and cross-functional teams to ensure timely execution of flavour creation and product development activities.

REQUIREMENTS:

Flavour Project Related

  • Work closely with Flavorists and oversee planning and coordination of lab samples & formulations to ensure on time and on quality delivery of prototypes.
  • Manage and maintain product development and project management related system / documentation to ensure accuracy, version control, and accessibility.
  • Track and follow up on project timelines, deliverables, and documentation flow across cross-functional teams.
  • Support project meetings by preparing document summaries, tracking action items, and ensuring timely communication.
  • Implement document control systems and ensure compliance with internal standards and audit requirements.
  • Contribute to the continuous improvement of document control workflows and digital tools.
  • Any Ad-hoc initiatives and duties assigned from time to time by the management team.

Flavour Laboratories Related

  • Manage raw material inventory, coordinate stock replenishment, and ensure proper storage and documentation.
  • Draft, update, and maintain Standard Operating Procedures (SOPs) for lab activities and sample workflows.
  • Collaborate closely with team for ongoing sourcing and procurement of specific equipment, consumables, and chemicals.
  • Ensure timely maintenance and preventive maintenance of all laboratory equipment to ensure that it is in good condition.
  • Provide support for audits or internal reviews involving lab operations or documentation.
  • Facilitate the application of licenses and liaise with the relevant authorities for license/permit issues relating to safety.
  • Enhance the existing laboratory process and make recommendations for improvement.

REQUIREMENTS:

  • Minimum 5 years of relevant experience in product development, document control, laboratory activities, project management, with exposure to technical/R&D environments is a plus.
  • Strong knowledge on chemical management, CAS number, safety data sheets.
  • Knowledge in quality standards/regulatory requirements will be added advantage.
  • Able to multi-task, meet deadlines with demonstrated ability to drive improvement
  • Demonstrated strong ability to lead and drive meeting / discussion, communicate issues and resolve conflicts within cross functional teams
  • Good sense of prioritization and agile in managing changes
  • Good planning and organization skills with strong analytical and problem-solving skills
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with document management systems (e.g., SharePoint, SAP DMS) is a plus.

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