GA Trainee

Job Description:

The General Affairs Trainee will support day-to-day operational and administrative activities under the General Affairs function. This role is part of a structured training program designed to equip the trainee for a future full-time GA position, providing practical exposure in facility management, asset handling, office operations, and vendor coordination.

Key Responsibilities:

• Conduct routine checks to ensure the maintenance, cleanliness, and readiness of office facilities (pantry, meeting rooms, restrooms, etc.).
• Assist in monitoring office supply inventory, tracking consumption, and handling restocking processes.
• Support coordination with external vendors (cleaning teams, maintenance services, couriers) and oversee the quality of their services.
• Participate in collecting asset data, labeling items, and keeping the asset inventory updated.
• Help coordinate minor repairs and follow up on progress.
• Assist in preparing documentation such as purchase requests, maintenance logs, and vendor quotations.
• Support office activities including event preparations, meeting room setups, and logistical needs.
• Report promptly to the supervisor regarding any issues related to utilities, cleanliness, or security.
• Carry out additional GA tasks as assigned by the HRGA Manager.

Requirements:

• Fresh graduate or final-year student from any major (preferably Management, Business Administration, or Engineering).
• Detail-oriented, well-organized, and proactive in identifying operational needs.
• Willing to work on-site and perform field/hands-on tasks.
• Strong communication and interpersonal abilities.
• Capable of working independently as well as collaboratively.
• Basic skills in Microsoft Office (Excel, Word).

Job Type: Contract

Contract length: 6 months