Proposals Manager

JOB TITLE: Proposals Manager

LOCATION: Jakarta

CONTRACT TYPE: Permanent, full-time

REPORTING TO: Project Manager

PURPOSE OF THE ROLE

The Proposals Manager plays a critical role in driving Acorn Strategy's business growth by leading the coordination of all new business proposal processes. Acting as the central hub for RFP triage, supplier registrations, documentation management, and submission timelines, this role ensures that every proposal is delivered to the highest standard. With a strong focus on organisation, accuracy, and proactive communication, the Proposals Manager enables the team to pursue and convert opportunities efficiently, ensuring proposals are timely, compliant, and strategically aligned with both client requirements and agency goals.

KEY RESPONSIBILITIES

• Supplier Portal & Documentation Management: Maintain accurate records across registration platforms and ensure timely updates of credentials and documentation.
• Opportunity Triage & Intake: Serve as the first point of contact for incoming RFPs and business leads, directing them efficiently to the appropriate teams.
• Proposal Coordination: Own the internal proposal timeline, from triage to submission, ensuring all deliverables are completed, approved, and submitted on time.
• Client & Prospect Communications: Manage all external communication related to RFPs and proposals, maintaining professionalism, responsiveness, and clarity at every stage.
• Final Submission & Knowledge Management: Submit final proposals through appropriate channels and maintain an organised archive of all submissions and supporting documents.
• Compliance & Quality Assurance: Ensure proposals meet all RFP requirements, formats, and criteria, minimising risk of disqualification.
• Process Improvement & Workflow Optimisation: Identify inefficiencies or gaps and recommend improvements to templates, processes, and collaboration systems.
• Internal Collaboration: Partner with cross-functional leads to clarify proposal roles, manage deadlines, and build a smooth workflow across global teams.

WHAT YOU NEED TO APPLY

• Strong organisational and time management skills, with experience coordinating projects or proposals.
• The ability to manage multiple priorities and deadlines with confidence and calm.
• Excellent written and verbal communication skills across internal and external stakeholders.
• Confidence working in a fast-paced environment and communicating professionally with prospective clients.
• High attention to detail, particularly in reviewing documentation and ensuring compliance.
• A collaborative approach and willingness to support others across teams and time zones.
• Experience working with collaborative tools such as ClickUp, HubSpot, and shared drives.
• Familiarity with supplier registration platforms or government tender portals (an advantage, but not essential).

QUALIFICATIONS

• A Bachelor's degree in Business Administration, Communications, Marketing, or a related field is preferred.
• 1–2 years of experience in a proposals, project coordination, or administrative role, ideally within a marketing, professional services, or consulting environment.
• Strong digital fluency, especially in cloud-based collaboration, documentation, and project tools.
• Prior experience in tender processes, procurement platforms, or proposal writing is advantageous but not essential.

ABOUT ACORN STRATEGY

Voted Large Agency of the Year and winner of multiple international awards, Acorn Strategy is a full-service communications consultancy with offices in Dubai, Abu Dhabi, Melbourne, Perth, and London, and an ever-expanding client roster. We are an integrated marketing, public relations, and digital consultancy that delivers sharp, agile, and creative strategies to help grow our clients' business.

OUR CULTURE

We understand that our success depends on recruiting and retaining the highest quality individuals. We have created an environment for people to grow and learn through a culture that empowers creativity, innovation, and professionalism. The core values we live by are collaboration, agility, bravery, curiosity, and growth.

OUR PEOPLE

Over the years we have come to realise that although each of our team members are unique, we each share a series of personal traits that have successfully linked us culturally as a team and as an agency at large. 

ACORN STRATEGY is an Equal Opportunity Employer. We are dedicated to creating and building a respectful and empowering environment. We aim to create an inclusive workplace that supports our diversity and increases our potential to produce work that better represents and resonates with the world around us.