Account Payable

13 hours ago

Jakarta, Jakarta, Indonesia Qoala Full time

Summary Of The Job
The Accounts Payable Staff is responsible for the accurate and timely processing of invoices and payments, ensuring full compliance with company policies and applicable financial regulations. This role also maintains accurate records, verifies transactions, and supports the Senior Accounts Payable in reconciliation, reporting, and continuous process improvement initiatives.

Responsibilities:

  • Invoice Processing
  • Receive, review, and verify invoices and requisitions for goods and services.
  • Match invoices with purchase orders or contracts and ensure proper approvals are obtained.
  • Accurately enter and upload invoices into the accounting system.
  • Payment Processing
  • Prepare and process electronic fund transfers and payments.
  • Manage check runs and ensure all disbursements are completed accurately and on time.
  • Investigate and resolve payment discrepancies or disputes with vendors.
  • Record Management
  • Maintain organized and up-to-date accounts payable records and files.
  • Reconcile accounts payable transactions and support monthly closing processes.
  • Support bank reconciliation and monitor cash balances.
  • Vendor Management
  • Communicate with vendors regarding payment status, discrepancies, and other invoice-related matters.
  • Foster and maintain positive relationships with vendors and cross-functional teams.
  • Compliance & Reporting
  • Ensure adherence to company policies, internal controls, and financial regulations.
  • Assist in the preparation of reports and documentation for internal and external audits.
  • Process Improvement
  • Identify opportunities to enhance the efficiency and accuracy of the accounts payable function.
  • Support the development and implementation of improved processes and systems.

Requirements:

  • Bachelor's degree in Accounting, Finance, or a related field preferred.
  • Fresh graduates are welcome to apply; 1–3 years of relevant experience in accounts payable or a similar finance role is an advantage.
  • Proficient in accounting systems and Microsoft Office Suite, particularly Excel.
  • High attention to detail and accuracy.
  • Strong organizational and time management abilities.
  • Effective communication and interpersonal skills.
  • Able to work independently and collaboratively in a team environment.
  • Demonstrates integrity and a strong sense of responsibility.
  • Experience working with bank platforms and online payment systems (preferred).

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