Accounts Payable Finance Staff

7 days ago

Kabupaten Badung, Bali, Indonesia PT Ekumenik Bukit Bali Full time $40,000 - $60,000 per year

Position Summary

The Accounts Payable (AP) Finance Staff is responsible for processing, verifying, and reconciling supplier invoices related to retail and F&B operations. This role ensures timely payments, accurate recording of expenses, and proper coordination with suppliers, purchasing, warehouse, and outlet teams. The position requires strong attention to details, knowledge of inventory-related transactions, and the ability to manage high-volume invoices.

Key Responsibilities

  1. Invoice Processing & Verification

  2. Receive, review, and verify supplier invoices for F&B raw materials, retail goods, packaging, and operational expenses.

  3. Match invoices with purchase orders (PO) and receiving
  4. Validate quantities, pricing, taxes

  5. Ensure invoices are recorded accurately and on time in the accounting system.

  6. Payment Processing

  7. Prepare weekly, bi-weekly, or monthly vendor payment schedules.

  8. Process payments via bank transfer or online banking.
  9. Ensure all payments are approved in accordance with company policies.

  10. Maintain accurate payment documentation and audit trails.

  11. Supplier Relationship Management

  12. Communicate with suppliers regarding invoice discrepancies, missing documents, credit notes, or payment issues.

  13. Resolve disputes related to pricing, quantity differences, or delivery errors.

  14. Maintain updated supplier records and payment terms.

  15. Reconciliation & Reporting

  16. Perform monthly reconciliation of supplier statements and resolve outstanding balances.

  17. Track and monitor accounts payable aging and ensure overdue items are minimized.
  18. Assist in preparing accruals, financial reports, and supporting schedules during month-end closing.

  19. Support internal and external audit requirements with required documentation.

  20. Inventory & Operational Support

  21. Work closely with purchasing, warehouse, and outlet teams to resolve receiving or billing issues.

  22. Verify completeness of daily outlet expense reports and operational documents.

  23. Check daily sales outlet and deposit cash to bank.

  24. Compliance & Internal Controls

  25. Ensure compliance with company SOPs, financial policies, and internal control standards.

  26. Maintain confidentiality and integrity of financial information.
  27. Participate in improving AP processes and efficiency.

Qualifications

  • Bachelor's degree in Accounting, Finance, or related field.
  • 1 year of experience in Accounts Payable, preferably in retail, F&B, hospitality, or multi-outlet operations.
  • Strong understanding of basic accounting and AP processes.
  • Experience with excel, accounting system.
  • Strong attention to details, communication skills for coordinating with suppliers and internal departments, and time management skills.
  • Ability to work in a fast-paced environment with high transaction volume.
  • Ability to understand and interpret documents written in English passive voice is required.

Jenis Pekerjaan: Penuh Waktu

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