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Administrative Duties :

• Provide minute of meetings and meeting summary in related unit

• Carry out accurate distribution of documents in related area (e.g., minute of meetings,
other documents)

• Maintain and update storage and retrieval system in documentation for easy access of various information (e.g., accreditation documents, other permit license documents, budget, Performance Indicator Unit, Key Performance Unit)

• Provide various important information and documents required by related Vice Rector
/ Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program (e.g., contacts, management, appraisal, travels and other confidential matters)

• Handle confidential information required based on approval from Dean Head of Department / Head of Program (e.g., contracts, resumes, confidential letters and emails)

• Provide support to Dean /Head of Department/ Head of Program in sending message,
memos and documents to all staff

• Compose correspondence letters required (in Bahasa and English).

• Sort and prioritize incoming information, requests and communicate them accurately

Scheduling and Appointment :

• Organize daily schedule for related Dean Head of Department / Head of Program (e.g., meeting and appointment schedule, availability for attendance in university event, arrange and contact related parties regarding the appointment)

• Confirm availability and punctual attendance of participants in related meeting/other appointment with Dean Head of Department / Head of Program

• Arrange venue setting, equipment, and meals/beverages required for meeting/other
related events

• Be the point of contact for Dean / Head of Department / Head of Program, during their
absence from office

Operational Duties :

• Maintain and update budget in the stock and non-stock budget from Dean Head of Department / Head of Program

• Keep track of the usage appendix budget stock and non-stock request from Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area

• Propose working attribute required for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area

• Provide required order request of the related items

• Arrange report related to all budget usage appendix in related area

• Arrange report, maintain and update budget report usage (stock, non-stock)

• Arrange and conduct budget report information for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area

• Provide PRF request, Cash advance request, PR request alignment with approved budget information

• Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR)

• Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document's realization)

Management Support Activities:

• Provide Report to direct Supervisor

• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)

• Perform activities related to Quality Management System

• Perform additional tasks related to key responsibilities as required by Direct Supervisor
Education Requirement:

•Minimum Diploma Degree (D3) or University Student (6th Semester)
Work Exposure/ Experience:

•No working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

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