Project Administration
5 days ago
JOB DESKRIPSI: PROJECT ADMINISTRATOR
Ringkasan Pekerjaan
Project Administrator bertanggung jawab untuk mendukung kelancaran operasional proyek melalui pengelolaan administrasi, dokumentasi, koordinasi, dan komunikasi antara tim proyek, vendor, dan stakeholder. Posisi ini memastikan semua kegiatan proyek terdokumentasi dengan baik dan berjalan sesuai jadwal, anggaran, serta prosedur perusahaan.
Tugas & Tanggung Jawab Utama
1. Administrasi & Dokumentasi
- Menyusun, mengelola, dan memelihara dokumen proyek (proposal, kontrak, laporan, notulen rapat, timeline).
- Membuat dan memperbarui Project Schedule, project tracker, dan dokumentasi progres.
- Mengarsipkan dokumen fisik maupun digital sesuai standar perusahaan.
2. Koordinasi Proyek
- Menjadwalkan meeting, membuat agenda, dan menyusun notulen rapat.
- Berkomunikasi dengan tim internal, klien, vendor, dan pihak ketiga terkait kebutuhan proyek.
- Membantu koordinasi logistik proyek seperti permintaan material, administrasi pembelian, dan pengiriman.
3. Monitoring Progres
- Membantu Project Manager dalam memonitor progres pekerjaan.
- Mengumpulkan laporan mingguan dari tim teknis.
- Mengidentifikasi isu administrasi yang dapat menghambat jalannya proyek dan mengusulkan solusi.
4. Pengelolaan Anggaran & Keuangan Dasar
- Membantu memproses invoice, purchase order (PO), dan administrasi pembayaran.
- Memastikan rekonsiliasi biaya sesuai budget proyek.
5. Kepatuhan & Proses
- Memastikan semua aktivitas proyek mengikuti SOP perusahaan.
- Menjaga kerahasiaan dokumen dan informasi proyek.
Kualifikasi
- Pendidikan minimal D3/S1 Administrasi, Manajemen, Bisnis, Teknik, atau bidang terkait.
- Pengalaman minimal 1–2 tahun di bidang administrasi atau administrasi proyek (lebih disukai).
- Menguasai MS Office (Word, Excel, PowerPoint), Google Workspace, dan software manajemen proyek (Trello, Asana, Monday—opsional).
- Kemampuan komunikasi, organisasi, dan manajemen waktu yang baik.
- Teliti, cepat belajar, dan mampu bekerja dalam tim.
Soft Skills
- Detail-oriented
- Multitasking
- Kemampuan problem-solving
- Proaktif
- Kemampuan dokumentasi yang baik
Contoh Output Kerja
- Notulen rapat mingguan
- Laporan progres proyek
- Project documentation pack
- Jadwal proyek & timeline
- Invoice dan PO yang terdokumentasi
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