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Finance & Operations Associate, Indonesia (Contractor)

1 hour ago

Indonesia Purpose PBC Full time

ABOUT THE ROLE

As the Finance & Operations Associate, Indonesia at Purpose, you will manage and coordinate financial, administrative and operational aspects for our Indonesian team to ensure the successful delivery of projects with our clients/partners. Working jointly with the locals Project Manager and Project Lead(s) - with oversight from Operations Manager in India -  you will be responsible for managing the day-to-day financial operations of our projects and operational matters for the team. 

RESPONSIBILITIES

FINANCE & OPERATIONS

Vendor/Contractor Contract Support:

  • Review Scope of Works' payment terms, tax applied, etc. in coordination with the designated POC in Finance and Operations team.
  • Collect relevant documentation from vendors, contractors (I.e: W8 form, bank details etc.)
  • Execute contracts in Dropbox sign 
  • Keep track of all the vendors/contractor contracts in Indonesia by keeping Indonesia contracts & payments tracker up-to-date
  • File all vendors/contracts agreements 
  • Flag to Program/Project Managers (PMs) agreements expiration dates where renewal or extension is required.
  • Liaise with vendors to ensure they understand contract terms 

Payments (Vendor/Contractor):

  • Coordinate with contractors/vendors on all matters related to invoicing, ensuring invoices include all the relevant information and they are submitted on time
  • Work with the Purpose Finance team for processing via Western Union/Convera
  • Keep track of all the vendors/contractor payments in Indonesia by keeping Indonesia contracts & payments tracker up-to-date
  • Create expense/advance reports and liaise with the team to ensure they provide receipts and support on project codes etc. 

Travel & IT Support: 

  • Support all travel-related payments and bookings and the purchase of supplies for offline events/meetings. 
  • Act as point of contact for coordination with the Global IT team for IT set up and procurement of laptops and other related equipment for team members 

Management of Credit Card Payments:

  • Coordinate with PM and staff members in relation to making payments using Credit cards
  • Support and coordinate with the Purpose finance team on the reconciliation of credit card payments 

Administration

  • Support the PM(s) on the coordination of project events, in particular on logistics 
  • Other general administrative tasks assigned by PMs

Budget tracking & reporting 

  • Support finance and PMs on keeping budget trackers up-to-date by inputting timesheets and expenses
  • Support finance and PMs on budget reports for funders. Budgeting, reporting, forecasting & data analysis 

Further details:

  • Reporting to: Operations Manager
  • Engagement type: Fixed Fee, Fixed Term Contract
  • Working hours: 40 hours per week 
  • Duration: 6 months with the possibility of extension
  • Preferred location: Preferably in Jakarta or Jogjakarta
  • Working Location: Remote
  • Language Requirement: Fluency in Bahasa Indonesia and English 
  • Desired Start Date: January/February 2026

ABOUT YOU

We think you will be a successful candidate if you have:

  • 3-4 years of experience in finance and office administrative support, executive assistant or a similar role
  • Excellent organisation, communication and time management skills
  • High degree of accuracy and attention to detail
  • Proactive attitude and problem-solving spirit
  • Familiarity with accounting principles 
  • Excellent computer literacy 
  • Proficient with the use of spreadsheets 
  • Excellent people management skills

We think you will be an exceptional candidate if you have:

  • Experience in a digital agency environment
  • A personal commitment and interest in social impact 
  • Can work independently in a start up environment.

Purpose takes on some of the biggest challenges in the world, which affect people of different identities and backgrounds in different ways. We are stronger and most effective with a diverse team leading the charge and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. As an equal opportunity employer, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation and beliefs.

How to apply
  1. Please fill out the form below and upload your CV with a PDF format.
  2. We kindly ask you to submit your application and CV below.
  3. If you don't have an up-to-date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it's important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

Please note we accept applications on an ongoing basis.