Assistant Material Coordinator
1 week ago
**JOB DETAIL**:
**Responsibilities**:
- Responsible for receiving, storing, assembling, packing and/or unpacking and processing of incoming goods from vendors
- Check that Purchase Order deliveries and confirm quantity, specifications, and performing visual and measurement checks of the deliveries to ensure that the deliveries comply with the orders
- Receive, verify and file all necessary documentations accompanying the goods received as per PO instructions
- Assist in resolving and following up on any discrepencies, including documenting and clarifying with Vendors, purchasers and Fleet Ops personnel
- Perform Goods Receipt transactions and/or move into stocks transactions in the ERP system in a conscientious, timely and accurate manner to ensure that accuracy of the inventory data
- Provide support for effective customs clearance when required
- Ensure proper preservation for storage, handling and packaging for onwards shipping
- Managing, organizing of materials and stock in the warehouse
- Sort and place materials or items on racks, shelves or in bins according to organizational standards
- Perform periodic counting of physical inventory as per required by the onshore warehouse and inventory management procedure
- Maintains safe and clean work environment by keeping shelves, pallet area, and work stations neat
- Organize warehouse and work area for orderliness at all times
- Prepare and pack goods and materials for shipment offshore to the vessels from the onshore warehouse
- Facilitate in material transportation to offshore locations
- Prepare all necessary documentations to facilitate the accurate tracking, issuing out of goods to the vessel and accurate receipt of goods onboard the vessel
- Coordinate with Offshore Material Coordinator / Offshore storekeeper and key stakeholder to ensure effective management of Shipping, Logistics and Warehouse requirement
- Coordinate with Offshore Material Coordinator/ Offshore Storekeeper to handle returns, repair and refurbishment
- Ensure that all relevant procedures of receiving, storing, counting and shipping materials are being understood and followed
- Implement and carry out training to make sure that warehouse procedure is understood by both internal and external parties on handling materials
- At all times, stay updated on all related procedures, onshore and offshore, and ensure all relevant stakeholders are trained and acknowledged the changes
- Other duties as assigned.
**JOB QUALIFICATION**:
**Requirements**:
- Minimum Bachelor within Supply Chain Management or relevant industry experience
- At least 5 years of experience in Supply Chain Management
- Previous experience with ERP systems
- Fluent in English both oral and written
- Fluency in a 2nd language (preferably the local language) is a plus
- Required Knowledge and Skill(s): understanding/knowledge of ERP systems (IFS), familiar with the terminology in the oil & gas industry, understanding of oil & gas equipment
- Have good interpersonal and communication skills, solution oriented with good negotiation skills, able to work independently as well as in team, structured and organized with good attention to details
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