Office Management Assistant

10 hours ago


Jakarta, Indonesia Embassy Jakarta Full time

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
Only one Open-to category should remain:

- U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:
Definite not to Exceed (5 years)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is: Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.

**Qualifications and Evaluations**:

- Requirements:
**EXPERIENCE**: Two years of administrative experience which would include some of the following types of administrative duties: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls.
- Education Requirements:
**EDUCATION**: Completion of high school is required.
- Evaluations:
**LANGUAGE**: English (Fluent) Reading/Writing/Speaking is required. (This may be tested)

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Jakarta, Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

**How to Apply**:

- How to Apply:

- Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

**All Applicants**:

- High School Diploma or equivalent
- Proof of Citizenship

**Eligible Family Member Applicants**:

- Copy of Sponsor's Orders/Assignment Notification (or equivalent)- High School Diploma or equivalent
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- Next Steps:
For further information - the complete position description


  • Office Assistant

    1 week ago


    Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Management Sciences for Health (MSH) is seeking a Office Assistant for USAID BEBAS-TB 5-years activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve...

  • Executive Assistant

    7 days ago


    Jakarta, Indonesia Ares Management Full time

    Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming,...


  • Jakarta, Indonesia Elabram Full time

    Job Description Support the office manager in various administrative tasks Manage office supplies and equipment Coordinate meetings and appointments Handle incoming and outgoing communications Assist with budgeting and financial tasks Requirement **Job Requirements**: Bachelor’s Degree/Diploma in Business Management or equivalent 1-3 Years Work Experience...


  • Jakarta, Indonesia Grand Hyatt Jakarta Full time

    Summary You will be responsible to assist with the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Front Office Assistant Manager is responsible to assist the Front Office Manager in managing the day-to-day operation of the Front Desk...


  • Jakarta, Indonesia Oxford Policy Management Limited Full time

    Overview: The Project Management Office (PMO) team at Oxford Policy Management is currently seeking an Assistant Project Manager on a fixed term basis for 12 months. The position will be located in Indonesia. We are an international development consultancy working to improve lives through sustainable policy change in low - and middle-income countries. Our...


  • Jakarta, Indonesia AYANA Hospitality Full time

    We are looking for an Assistant Front Office Manager to join our team at AYANA Hospitality. As an Assistant Front Office Manager, you will be responsible for overseeing the daily operations of the front office, ensuring a seamless guest experience and maintaining high service standards. Your duties will include supervising the front office staff, managing...


  • Jakarta, Indonesia Qubika Boutique Hotel Full time

    Assistant Front Office Manager - Min 1-2 years experience in hotel - Hardwork & detail oriented - Familiar with VHP system - Willing to be placement at IKN (Kalimantan Timur)


  • Jakarta, Indonesia D'Prima Hotel Corporate Office Full time

    Assistant Inventory Manager - Bachelor or Diploma degree of Accounting - Minimum 3-5 years relevant experience in hotel industry - Computer literate (Windows environment) and an aptitude for new technoliges - Knowledgeable and able to repare financial reports as required by the company and where necessary provide detailed analysis, outlining trends,...


  • Jakarta, Indonesia Legasi Consulting Full time

    **JOB VACANCY** Our client, a diving center company located in Meos Mansar - Raja Ampat, Southwest Papua is looking for an employee who loves tourism and hospitality activities for the position: **ASSISTANT OFFICE MANAGER** **Key Responsibilities**: 1. Finance - bank transactions, book-keeping, invoice preparation, collaboration with HQ finance 2. HR...


  • Jakarta, Indonesia PT Pamorplus Indonesia Pusaka Full time

    **Administrative Office Assistant or Receptionist Job Summary** **Office Assistant Receptionist Duties and Responsibilities** - Answer phones and take messages - Manage mail correspondence - Greet clients and visitors - Help maintain office calendar - Assist with invoicing - Perform data entry and filing tasks - Manage inventory of office supplies - Perform...


  • Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 24013476 **Job Category** Rooms & Guest Services Operations **Location** The Ritz-Carlton Jakarta Pacific Place, Jalan Jendral Sudirman Kav 52-53, Jakarta, Daerah Khusus Ibukota Jakarta, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front...

  • Office Assistant

    1 week ago


    Jakarta, Indonesia CRIF Full time

    Maintenance of office building and the environment such as: parking lot, office yard, warehouse, etc. - Carry out the procurement and management of official vehicles. - Maintain cleanliness of the working environment (workspace, lobby and all areas of the company) - Maintenance and procurement of electrical installations (Mechanical and electrical) -...

  • IT Officer

    1 week ago


    Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Management Sciences for Health (MSH) is seeking an IT Officer for the USAID BEBAS-TB 5-year activity which aims to reduce TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve its goal....


  • Jakarta, Indonesia D'Prima Hotel Corporate Office Full time

    Assistant Income Audit Manager - Bachelor or Diploma degree of Accounting - Minimum 3-5 years relevant experience in hotel industry - Computer literate (Windows environment) and an aptitude for new technoliges - Knowledgeable and able to repare financial reports as required by the company and where necessary provide detailed analysis, outlining trends,...


  • Jakarta, Indonesia D'Prima Hotel Corporate Office Full time

    Assistant Cost Control Manager - Bachelor or Diploma degree of Accounting - Minimum 3-5 years relevant experience in hotel industry - Computer literate (Windows environment) and an aptitude for new technoliges - Knowledgeable and able to repare financial reports as required by the company and where necessary provide detailed analysis, outlining trends,...


  • Jakarta, Indonesia Asian Management Consulting Full time

    AMC (Asian Management Consulting) is currently seeking a highly qualified “Project Management Officer” - Graduated from college or university with a minimum Bachelor degree or equivalent (D4)., especially from Business Management, Project Management, and Communication - Experiences in project management - Creative, independent, and able to conduct...


  • Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Overall Responsibilities The Senior Project Associate will provide effective and efficient project operational and administrative support for Senior management team (SMT) and the office of the Senior Management Team. The Senior Project Associate will work under supervision of the Operations Manager and work closely with the Receptionist and Logistic...

  • Office Assistant

    1 day ago


    Jakarta, Indonesia AMRE GROUP Full time

    Translate office documents - Prepare, collect and manage documents related to payments - Support the punctual payment of office utilities (e.g., electricity bills, phone bills, internet bill etc). - Fulfil files and prepare supporting documents in accordance with internal procedures. Assist the Office with administrative procedures related to human resources...

  • IT Project Officer

    2 days ago


    Jakarta, Indonesia PT Global Infotech Solution Full time

    **Informasi Lowongan** **Tipe Pekerjaan** **Remote/On-site** **Fungsi Pekerjaan** Jurnalisme Teknik, Manajemen Proyek, Scrum Master **Jenjang Karir** Pemula / Staf, Staf Senior **Job Deskripsi** Halo connection! We are currently looking for IT Project Officer to assist our PM in every project. Here is the job: **Job Desc**: - Providing support for...


  • Jakarta, Indonesia Global Mulya Jaya Full time

    **IT Assistant Manager** **Responsibilities** - Manage IT infrastructure and computer systems - Plan, organise,control and evaluate IT and electronic data operations - Design,develop,implement and coordinate systems, policies and procedures - Ensure security of data, network/internet access and backup systems - Act in alignment with user needs and system...