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Finance and Accounting Officer

3 weeks ago

Jakarta, Indonesia Tetra Tech Full time

Tetra Tech provides best-in-class energy consulting services for clients worldwide. Our work advances clean energy to achieve climate and decarbonization goals; creates sustainable utilities and modern grids; and promotes gender equality and economic inclusivity at the energy nexus.

**Project Description**:
**Position summary & job purpose**:
We are recruiting an experienced Finance and Accounting Officer to assist the Finance Manager in all aspects of financial management and project accounting. He/she will ensure that financial transactions and processes accounting according to the Generally Accepted Accounting Principles (GAAP) and the SINAR Project Financial Management Manual. He/she must also follow and comply with all relevant USAID and local Indonesian government policies, procedures, and regulations. Learn more about SINAR project here.

**Position responsibilities**:

- Verify the billing statement or invoice from vendor, local subcontractor, consultants, staff expense report (travel expenses, cash advance settlement), ensuring that all required supporting documents are complete and filed accurately.
- Prepare payments voucher/disbursement bills and enter all financial transactions in QuickBooks ensuring expenses are charged to the appropriate GL Code and CLIN in a timely manner.
- Process all bank payments (electronic payment) through online banking system, ensuring that proper supporting documents are included and authorized in accordance with SINAR standard procedures.
- Response to queries of payment status/accounts/expenditures/ obligations and resolve any discrepancies.
- Record advance and acquittal, maintain and updates advance logbook and send reminder/notices to custodian related time of overdue advance settlement.
- Support the Finance Manager in monitoring and reporting petty cash managed by Finance Assistant, which include but not limited to:

- Review petty cash transactions for compliance and accuracy.
- Conduct cash count and review petty cash reconciliation whenever petty cash holder submit petty cash replenishment.
- Assist the Finance Manager to prepare monthly accounting transactions closing, prepare scan copy of all financial transactions and upload them into Egnyte drive.
- Assist the Finance Manager to produce various management reporting.
- Assist the Finance Manager in monitoring and liaising with project partners on financial matters.
- Assist the Finance Manager on handling Indonesian taxation, which include:

- Prepare monthly withholding taxes data: Article 21, Article 23 and Article 4 (2)
- Prepare and submit tax payment to tax authority on a monthly basis.
- Compile and archive documents of monthly tax return
- Under Finance Manager guidance, proactively lead in processing VAT exemption as per USAID’s standard operating procedure. Initiating the request letter to USAID, GOI Technical Counterpart Agency, Ministry of State Secretariat, and Tax Office and ensuring its VAT exemption trackers are updated and maintain all related files, approval, and relevant correspondences.
- To maintain and responsible of the project’s financial documentation and accounting filing systems, both physical and electronic, ensuring all vouchers are in order, complete, correct, have bank slips and other required supporting documents attached and scanned completely.
- Regularly updates and maintains project fixed asset register.
- Perform other related duties and functions as assigned.

**Essential KSAs required (experience, skills, education, certification, etc.)**:

- Bachelor’s degree in accounting/Finance or equivalent
- 3-4 years of professional experience in finance and accounting or financial management
- Knowledge of Indonesian Financial Accounting Standards (IFA), Generally Accepted Accounting Principles (GAAP), Indonesian Tax Laws and International
- Financial Reporting Standards (IFRS)
- Experience with enterprise accounting software (QuickBooks is a plus)
- High level attention to detail and accuracy
- Ability to work under tight deadlines.
- Energetic, forward-thinking, and creative individual with high ethical standard and appropriate professional image
- Fluency in English and Bahasa Indonesia

**Valued but not required KSAs**:

- Experience in financial management of USAID Project and knowledge of USAID operational policies and procedures (ADS) preferred.
- Familiarity with the Indonesian Energy Sector is a plus.

**Line management responsibility**:

- N/A

**Physical demands & work environment**:

- Office setting, domestic travel

About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure,