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Ga Manager

2 weeks ago

Jakarta, Indonesia Virgo Full time

**Who We Are**:
Virgo is a digital money with a mission to create financial inclusion for all. Virgo sets you free from the complexity of managing your finances and helps you to reach your financial goals through a reliable and secure system.

People at Virgo, called Spica, embrace dreaming big with small steps. We value humility, open collaboration, and integrity and believe that by working together in harmony, we can reach the same goal to better serve our users.

Join us in our mission to reimagine the financial industry in Indonesia.
**About The Role**:
GA role is responsible for every operational activity within a company. The position covers management assistance mainly for the whole business activities.
**What You’ll Do**:
Office and facilities
- Building and facilities management, including building maintenance, building permits, building rental, ensuring all facilities are updated, in good working condition and fit for purpose, etc.
- Office relocations and renovation as required by business
- Ensure the security, cleanliness and tidiness of the office area
- Supervise Secretaries, Office Helpers and Securities.

Assets and operational supplies
- Responsible for office assets and supplies that meet the quantity and quality expectations of the organization (such as laptop, stationary, printer, etc.)
- Record and safe-keeping of assets, inventory and restock when needed.
- Ensuring asset status and location are correct;
- Liaise with HR to provide company assets to employees during onboarding and ensure any returned equipment has been returned upon the offboarding process.
- Ensure that all assets are well-maintained, insured and damages to assets are claimed on time.

Medical and Employee affairs
- Liaise with medical insurance provider to register new staff, leavers, claims and cancellation of policies
- Distribute insurance card and socialize any updates to employees
- Explain and provide information on all insurance plans to stakeholders as required
**What You’ll Need**:

- Min 4 years of experience handling GA & Office Management in tech startup environment
- Experience in asset management: proper asset record keeping at multiple office locations
- Customer obsession: you truly believe that GA’s level of satisfaction in each department is your most important success metric
- Data driven: you use valid data as your source of truth
- Continuous improvement mindset: you believe that our employees’ experience is one of the most important things and you commit to continuously improving it
- Well-versed in documentation tools such as google docs, forms, sheets, etc

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