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Admin Executive

3 weeks ago

Jakarta, Indonesia Neumann Gruppe GmbH Full time

We are Neumann Kaffee Gruppe. And we love coffee.

For us at Neumann Kaffee Gruppe (NKG), everything revolves around coffee. As a globally active green coffee service group, our more than 3,200 employees in over 26 countries work with dedication for and with green coffee, which is always the focus of our services along the entire coffee supply chain. Our fields of work are just as diverse as our employees and we are proud to live this diversity.

PT NKG Indonesia Imports is a new business entity that focuses on green coffee imports, storage, and distribution in Indonesia. The facility will serve as a central hub for storing imported green coffees of all qualities. As Indonesia is both a coffee-producing and an increasingly coffee-consuming country, NKG Indonesia Imports aims to complement the Indonesian Arabica and Robusta industry. By leveraging the resources of the NKG Asia Hub, which includes companies in Singapore, Korea, Vietnam and Indonesia, it provides unparalleled service and customized solutions to growing number of roasters in Indonesia, from small to large one. We are seeking for an Admin Executive to join this new entity and contribute to the coffee ecosystem in Indonesia.

**Job Description**:
- Provide administrative support for shipping projects such as order processing, preparation of shipping documents, invoices, purchase orders, import/export documents, etc- Organize import clearance process.- Liaison with clearing agent and freight forwarders.- Handling documentation related to customs and import processes.- Coordinate with Shipper to ensure all the relevant test reports and certificates are sent with the shipment.- Identify opportunities for cost savings, negotiation with freight forwarder.- Supervises and Coordinates Import and Export Activities.- Ensure that they are monitored, report and reviewed for accuracy and in compliance with applicable national laws, regulations, rules, policies and procedure.- Staying updated on changes in regulations and trade policies.- Communications & do reporting to Customs (Bea Cukai), Disperindag and Quarantine.- Maintain good relationship and communication with shipper at origin.- Maintain and develop communication with external parties (customs and forwarders).- Liaises closely with shipping companies, trucking companies, port authorities, and other statutory authorities to ensure that their requirements are met.- Handling documents to clients and coordinates shipments with wareshouse staff.- Handling monthly OSS report

Job Requirements:
- Minimum 3 (three) years working experience in related industry.- Strong understanding of procedures of import administration and regulations- Able to do work well as team and independently.- Proficient in Ms Office (Excel, Word, Power Point)- Fluent in English, both oral and written- Hardworking, responsible, and able to work with tight deadlines.- Excellent organizational and time-management skills.- Good interpersonal skills, detail oriented, fast learner, work proactively and self-motivated.- Excellent communication skills for interaction with Customs officers and clients.

Please get in touch with your first point of contact:
Eva Tiang