Procurement Admin

**Responsibilities**:
Responsible for supporting the procurement team with administrative duties, managing supplier relationships, and ensuring the efficient execution of procurement processes.

**Purchase Order Management**:

- Prepare and process purchase orders.
- Ensure timely approval and follow-up on orders.
- Maintain accurate records of orders, deliveries, and supplier agreements.

**Supplier Coordination**:

- Communicate with suppliers regarding pricing, order status, delivery schedules, and product availability.
- Assist in evaluating and selecting suppliers based on quality, cost, and delivery time.
- Manage relationships with existing suppliers and seek new potential suppliers as needed.

**Documentation & Reporting**:

- Maintain accurate procurement documentation, including contracts, agreements, and purchase records.
- Assist in generating reports on purchasing activity, supplier performance, and cost analysis.
- Ensure compliance with all procurement policies and procedures.

**Administrative Support**:

- Provide general administrative support to the procurement team.
- Assist with invoice processing and coordinate with the finance department to ensure payments are made in a timely manner.
- Maintain procurement files and ensure all documentation is organized and up-to-date.

**Vendor Relations**:

- Resolve any supplier-related issues regarding delays, discrepancies, or quality concerns.
- Support supplier audits and evaluations.

**Coordination with Other Departments**:

- Work closely with departments such as finance, warehouse, and production to ensure smooth procurement operations.
- Assist with internal requests for materials or supplies, ensuring timely fulfillment.

**Qualifications**:

- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Proven experience in a procurement, purchasing, or administrative role.
- Strong organizational skills and attention to detail.
- Good communication skills.
- Proficient in Microsoft Office.
- Ability to multitask and prioritize workload.