Finance Officer

5 days ago

Jakarta, Indonesia Clinton Health Access Initiative Full time

Overview:

- CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture._

CHAI started supporting Indonesia’s Ministry of Health in 2008 to scale up adult anti-retroviral therapy, through improving supply chain management; as well as technical assistance for improving the quality of ART and laboratory systems to support HIV care and treatment. In recent years, CHAI has expanded its support to the Ministry of Health to other areas including hepatitis and helping to facilitate BMS to and donate pan genotyping DAA, daclatasvir, more effective treatment for HCV patient, improving access to family planning, point of care diagnostics, m-health, maternal and child health, scooping assistive technology in Indonesia so no one left behind, and technical support for the Ministry of Health’s drive to sustainably fund healthcare. In mid-2016, CHAI launched its vaccines program to support the EPI and Ministry of Health in Indonesia introduce the Pneumococcal Conjugate Vaccine (PCV) and strengthen broader immunization systems, including cold chain, supply chain, and immunization financing, among other things. From 2017-2020 CHAI supported the government execute a PCV demonstration project in select districts as well as support national-level decision-making on PCV introduction.

CHAI is currently seeking a Finance Assistant who will be supervised by Finance and HR Coordinator. This position will be based in Jakarta.

**Responsibilities**:

- Support Finance and HR Coordinator to ensure high standard of financial stewardship, maintaining books, accounts and other financial records adhering the financial standard of CHAI financial system to ensure accountability
- Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks and transfer forms
- Prepare bank payment in internet banking or check payment and seeks Finance & HR Coordinator approval
- Prepare all staff expense reimbursement, cash/travel advances and payments to vendor/supplier/partner
- Prepare all Payment Voucher and ensure it has adequate supporting documents
- Creates online bank transfers and sends to Finance Coordinator and DCD or CD for approval
- Review and verify all Payment Request of its accuracy of account code, unit costs, expense description, PID, GID in line with CHAI Finance Policy before issuing Payment Voucher for approval.
- Writes new checks (in case of petty cash withdrawal or payment is made by check) and have it signed-off by Finance & HR Coordinator and DCD or CD
- Prepare Program monthly Expenses Report and submit to Finance and HR Coordinator for approval
- Assist Program Officers in preparing Program Activity Budget
- Assist Finance & HR Coordinator in preparing Monthly Financial Report
- Works with Finance & HR Coordinator to prepare for internal and external audits
- Maintains petty cash account and records petty cash transactions in the Petty Cash Book in a timely manner
- Prepares monthly petty cash book for petty cash replenishment and manages cash withdrawals from the bank when cash on hand falls below the threshold
- Conducts month-end physical cash count
- Prepare and update list of inventory and fixed assets, include proper labelling and documentation in quarterly basis
- To file all the data of financial report.
- Negotiate with the bank officer to get the good rate in conversion from US Dollar account into Rupiah account.
- Set up staff leave monitoring system and including filing of leave requests
- Conduct monthly payment of BPJS Kesehatan premium
- Prepare transactions input/journal in QuickBooks for program activities expenses and office expenses
- Maintain office utilities payments
- Responsible for planning, monitoring and ensure payment of office running costs, such as telephone, internet, utility, and office supply, ensure bills are paid in timely manner
- Maintain records and receipts for all daily transactions.
- Ensure financial records are kept up-to-date with the latest transactions and charges.
- Prepare Purchase Order and ensure of correctness, completeness and appropriate supporting documents prior to approval
- Assist Finance and HR Coordinator to update Finance Policy and Procedures
- Other duties as required by the management

Qualifications:

- Bachelor’s Degree in Accounting, Finance or Management and 3-4 years working experience
- Has experience and able to operate accounting operating system (QuickBooks)
- Good knowledge of financial and accounting principles and bookkeeping
- Able to work independently and as a team
- Fluent in English language both speaking and writing
- Preferable has experience working in INGO

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