Personal Assistant

3 months ago

Jakarta, Indonesia Vantage Markets Full time

**Location**: Jakarta, Indonesia

**Key Responsibilities**:

- Act as liaison between the Country Manager and internal/external stakeholders, ensuring timely and accurate delivery of messages.
- Facilitate clear and effective communication both English and Chinese between the country manager and other global departments. Translate written and verbal communications as necessary.
- Track project progress, monitor deadlines, and provide regular updates to the Country Manager.
- Manage the daily schedule of the Country Manager, including arranging meetings, prepare agendas, travel, take meeting minutes, and ensure follow-ups on key action items.
- Prepare and edit correspondence, reports, presentations, and other documents as needed in both Chinese and English.
- Organize and maintain confidential files and records for easy retrieval.
- Assist in preparing presentations and reports for management reviews and meetings.
- Provide financial analysis and reporting support as needed.
- Handle travel arrangements and occasional international travel as required.
- Support the Country Manager in other duties and undertake ad-hoc assignments as needed.

**Requirements **_**:_

**Necessary Skills & Experience**:

- **Education**: Bachelor’s degree in Business Administration, Management, or a related field.
- **Minimum of 2 years of experience** as a Personal Assistant, Executive Assistant, or similar administrative role, preferably within a multi-site or regional business environment.
- Excellent written and verbal communication skills in **Chinese Mandarin, Bahasa Indonesia, and English.**:

- Having a minimum HSK certificate level 4 is a PLUS.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with project management tools and software.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and collaboratively within a team.
- Strong problem-solving and analytical thinking abilities.
- Prior experience in at least one of the following industries: financial, forex, cryptocurrency, commodities, or bonds.
- Residing in Indonesia and willing to work on-site or at the office.

**Preferred Skills & Experience**:

- Experience in the financial industry is a plus.
- Knowledge of regional business dynamics and market trends.

**Additional Information**:

- This role may require occasional international travel.

If you are a motivated professional with a passion for organization and management, we encourage you to apply

Application Question(s):

- How much is your current / expected salary per month (in IDR) ? e.g. 7000000
- Are you comfortable working in an onsite setting?

**Education**:

- D1-D4 (required)

**Experience**:

- Personal Assistant: 2 years (required)

**Language**:

- Mandarin (required)

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