Deputy Chief of Party

3 months ago

Jakarta, Indonesia Abt Associates Full time

**The World at Abt**

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 3,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints - joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. C reating a more equitable world starts from within - we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

**The Opportunity**

As the Deputy Chief of Party - Operations, you will be responsible for leading major administrative and financial activities for an anticipated five-year USAID-funded Climate Change Adaptation opportunity in Indonesia. The opportunity’s objectives are to support GOI efforts to:

- Integrate disaster risk reduction and climate adaptation in sub-national core development plans and investments;
- Mobilize financing to advance urban climate resilience;
- Advance Urban Nature-Based Solutions to Promote Climate Resilience.

You will oversee the project’s administrative, financial, and operations activities under the direction of the COP and in coordination with other senior project staff and assigned operations staff. You will lead the project’s day-to-day financial and administrative activities and ensure overall compliance with USAID rules and regulations, financial management, personnel recruitment and management, subcontractor and grants management, and activity start-up and close-out. This position will be based in Jakarta, Indonesia and is contingent upon program award and USAID approval.

**Core Responsibilities**
- Primary oversight and in-country leadership of all financial reporting, human resources, and administrative operations including all audits and financial reporting to USAID.
- Supervises and supports staff in finance, grants, administration, and drivers.
- Develops, manages, and monitors activity budgets, financial reports, and projection of funding.
- Oversees the recording of financial expenditures, income, and any other related transactions in the company accounting software.
- Liaises with the Home Office Finance team on all aspects of financial procedures and any issues that may arise.
- Manages and enforces systems for travel advances, travel expense reports, tracking of travel aging report, and follow up with staff on outstanding advances.
- Oversees the preparation of payroll and other regular payments with due consideration to deductions (for advances, taxes, etc), and manages the review of monthly payroll for accuracy.
- Oversees all activity procurements, including drafting RFQs, reviewing quotes, writing vendor selection memos and analyses, and issuing PR/POs.
- Creates tracker of all procurements including information on total value, invoices received, and any modifications issued.
- Ensures that government taxes, pension funds, and statutory requirements are paid on time.
- Prepares monthly Remove Office Voucher (ROV) documentation and promptly submits to Abt HQ once approved by Senior Management.
- Reviews and approves payment vouchers and corresponding checks, and conducts regular audits of supporting documentation.
- Ensures production of financial data necessary to complete the periodic inventory of fixed assets.
- Ensures that the accounting records are up to date at all times, orderly, well kept, and readily available for reference and audit, when required.
- In coordination with Abt Home Office, helps develop an Activity Grants Manual with the necessary templates and tools.
- Oversees the Activity’s grants program by managing grants-related staff and ensuring proper record keeping and documentation.
- In coordination with the Home Office, facilitates tax exemption processes with local government entities as applicable.

**What We Value**
- Bachelor’s degree in accounting, finance, business administration, or other relevant field is required.
- Minimum of 8 years of experience in financial and administrative management for donor-funded projects, and management of grants, other local sub-contracts/subawards, including five years of progressive experience in a supervisory role.
- Experience working on USAID-funded projects including management of grants, other local sub-contracts and subawards.
- Demonstrated leadership skills in working collaboratively with other donors, host country institutions, and international organizations.
- Demonstrated initiative and self-motivation in handling

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