Personal Assistant

7 months ago

Jakarta, Indonesia LUXASIA Full time

Luxasia Group is the leading omnichannel partner for beauty and luxury lifestyle brand distribution, retail, and e-Commerce in Asia Pacific. Since 1986, we have strived to make a difference to Asia Pacific consumers by bringing them the finest beauty brands from all over the world - across niche, prestige, and masstige categories. We are a winning TEAM of diverse individuals whose commitment, grit, and shared core values drive everything we do. There are plenty of opportunities for growth and development across the countries we currently operate in (and plan to expand into). Make a difference with us today.

**RESPONSIBILITIES**:
Performing general administration duties, coordinating meetings, appointments and travel arrangements for Country Manager as well as for visiting guests;
- Maintaining and updating central filing system for easy retrieval of information, keeping sensitive material confidentially.
- Take meeting minutes and prepare deck for meeting or when required
- Claiming Country’s Manager expenses on SAP system
- Assist Country Manager to complete all legal documents if required (such as company license, renewal Retailers’ contracts, Brand Trademark/Royalty Contracts, check law firm in ad
- Corporate with other stake holders to prepare and organize for company special events such as Market visit, Corporate Event, Townhall meeting. hoc tasks ect..)
- Collecting data from various stakeholders in timely manner, to support Country Manager’s need in data and reporting
- Performing data management and processing, prepare data analysis to support Country Manager’s needs.
- Other tasks assigned by Country manager
- Screening all telephone calls, letters and visitors, calendar and arrange all internal & external meeting scheduling, rise it to the Country Manager’s attention according to priorities;

**Requirements**:

- Minimum 5 years of relevant experience (personal assistant/business/admin assistant)
- Strong analytical and planning skills;
- Highly detail-oriented and careful
- Good communication skills in both written and oral English
- Good working knowledge of computer soft ware, especially Excel & Power Point
- Reliable. Possess a high level of discretion and is able to handle information with a high level of sensitivity
- Good networking skills
- Collaborative
- Excellent organization skills and be able to lead in corporate projects/initiatives

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