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Jkt - Programme Manager Post Support (Iprd), Heo

1 month ago


Jakarta, Indonesia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

The UK’s Foreign, Commonwealth and Development Office (FCDO) is setting up a new team to support our diplomatic posts across the Indo-Pacific region with their bilateral project and programme management. This is to raise the quality and capability of our network’s programme management, in line with the FCDO’s Programme Operating Framework (PrOF). The team will be based in the British Embassy in Jakarta and the British High Commission in New Delhi to cover the range of time zones of the region. It will provide support to posts around the Indian Ocean region as well as China, North East and South East Asia and the Pacific. It will help with procurement, programme and financial management and monitoring and evaluation. In a consultation we ran with our Indo-Pacific diplomatic network earlier this year, between 10-20 posts indicated they needed support with this. The team will be part of the Indo-Pacific Regional Department (IPRD), reporting to its Deputy Head who will be based in New Delhi. Once we have set up and piloted the team, there is the potential to make it permanent.

The wider Indo-Pacific Regional Department designs and delivers major trans-boundary regional programming and provides technical policy advice. The Team delivers major multi-year Official Development Assistance programmes in three main areas: Climate, Economic Development and Social Development. The team is a mix of technical advisors (focused on the Indo-Pacific), a policy lead, and Programme Managers.

We are seeking a Programme Manager to be based in the British Embassy in Jakarta as part of this new team. This role will focus on driving up strong bilateral programme and project management, along with other new staff members. Others in the team will provide support on finance, and monitoring and evaluation.

S/he will provide oversight and support to Posts in the Indo-Pacific region in delivery of new or existing Official Development Assistance (ODA) programmes within agreed time, cost and quality constraints and assist with the design and business case development of new programmes to the highest standard. The role will be important in embedding high quality programme management throughout our operational business. The Post Support Team leader, the programme manager’s line manager, will also be based in the British Embassy in Jakarta. The team will need to work closely with FCDO headquarters in London to provide accurate advice that is in line with the organisation’s processes and standards.

You will contribute towards efficient and effective management of the programmes including, but not limited to, delivery of outputs and achievement of the outcomes; designing & adapting programmes to changing contexts; compliance with the FCDO procedures on Programme Management including Programme Operating Framework (PrOF) rules and upholding the accompanying principles; and risk management.

The successful applicant will be contracted on FCDO’s local terms and conditions, for which details will be available on request.

**The FCDO’s organisational culture**

How we approach our work is important. The How We Work Statement (below) sets out the ambition we share across the FCDO for how we lead and behave towards each other, how we make decisions, and how we get the job done. Some aspects may be particularly relevant to this role.
- We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.
- We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a sustainable, long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks.
- We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.

**Roles and responsibilities**:
As this is a new team, the responsibilities will evolve as the specific requests from our diplomatic network for programme support become clear. The responsibilities listed below give an indication from our initial consultations.

In this role, the Programme Manager will take a holistic view of the programmes across the Indo-Pacific region and ensure programme development, management, administration and staff development. S/he will support the programme staff in different posts in the Indo-Pacific region, working with internal/external stakeholders to help maximize results. This will include the