Project Operations Specialist

3 weeks ago

Jakarta, Indonesia World Resources Institute Full time

**Job**
**Highlig**
**h**
**ts**

The project Operations Specialist will report to Project Operation Senior Lead and work closely with the Grants and Finance Manager, Program Managers, Project Members, Regional Team, Global Team in Washington, DC., Operations Team, and other key stakeholders as required to support the implementation of the project from many aspects such as project management, financial management, grants, and budget management. In relation to administration/general support services a Project Operations Specialist will be supported by project assistants. Project Operations Specialist might be offered to hold multiple projects as assigned when needed. The post holder will be based in Jakarta, Indonesia with high travel frequencies to both international and domestic destinations.

**What You Will Do**

**Financial Management (30%)**
- Responsible for the general and financial administration of the project (i.e. reimbursement request, vendor payment, partner sub-granting, etc.);
- Review payment requests of vendor invoices, reimbursement, and cash advance to be submitted to the finance to ensure compliance with organization and donor regulations.
- In coordination with Project Operations Senior Coordinator, Project Manager, fellow Project Operations Specialist and other Operations counterparts in Jakarta Office or Global Office to prepare the budget plan for activities and be responsible for the timely and accurate disbursement of funds by WRI Indonesia financial protocol
- Conduct project’s budget monitoring to provide insights on budget allocation, disbursement rate, budget forecasting, budget shortfalls, and project’s progress;
- Assists project team from grants approval to close-out process
- Prepare and execute the turnover documentation and develop interim and final financial reports in coordination with the Operations unit and Program Team.
- Coordinate with other multiple stakeholders and provide advice on budget management and reports.

**Procurement (15%)**
- Conduct procurement of the project - prepare procurement plan and conduct procurement activities for the project including canvassing.
- Provide advice to the Head of Operations and/or Procurement Committee related to procurement. activities of the project, including vendor selections.
- Review vendor proposals in coordination with the procurement team.
- Other procurement duties may be assigned.

**Project/Program Management (20%)**
- In coordination with Project Operations Senior Lead, Program Managers, and Grant and Finance Manager to provide reliable, accurate actual and budget reports promptly.
- Manage the projects’ budget, including budget tracking, budget monitoring, budget planning, and budget allocation in coordination with the Project Operations Senior Coordinator to assure the deliverables/outputs of the projects are met.
- Supervise Project Operations Assistant to provide general support in project activities implementation and conducted by WRI Indonesia’s related policies and procedures.
- Support Project Operations Assistant to organize administrative papers works related to the projects (i.e. agreements, contracts, work authorizations, and purchase orders).

**Grant Management (30%)**
- In coordination with the Project Operations Senior Lead, Project Managers, Grants, and Finance Manager, and Head of Operations to prepare draft grant or subgrants proposal budgets including data collection & submission process of the final proposals.
- Support the Project Operations Senior Lead, Project Managers, Grant & Subgrants Manager, and Head of Operations to conduct the due diligence reporting process.
- In coordination with Project Operations Senior Lead, Grants & Finance Officer, and Grant & Finance Manager to develop the subgrants and contracts agreement including translating the outputs into the division of timelines and detailed plans
- Provide assistance in submitting all required grant forms as instructed by the donor.
- In close coordination with Grant & Finance Officer to review the interim and final financial report from partners, subgrantees, and vendors to assure that the output is achieved, and the financial report is auditable and prepared according to WRI Indonesia financial and grants protocol
- Keeps timely and accurate information on donors and contacts
- Supports proposal documentation packaging for review and/or final distribution.

**Occasional Significant Duties (5%)**
- Day-to-day assistance of other jobs in the Operations unit, as and when required
- Significant other duties as assigned by Line Managers

**What You Will Need**
- Legally able to work in Indonesia
- Graduate degree in a related field, preferably with coursework in accounting/business, supply chain and logistics, and corporate sustainability.
- Minimum five years of full-time work experience in a relevant field, with project implementation, project management, and financial management experience.
- Ability to write and speak in a

  • Project Specialist

    6 days ago

    Jakarta, Jakarta, Indonesia Grundfos Full time

    Project Specialist Project SpecialistHybrid- Jakarta Office What is the Job all about? The Project Specialist is responsible for preparing, coordinating, scheduling and implementing the service project. Creating service project executing plan, achieve costing plan, coordinating between customer, Grundfos service engineer, service partner/dealer and vendors....

  • Project Specialist

    6 days ago

    Jakarta, Indonesia Grundfos Full time

    Project Specialist   Project Specialist Hybrid- Jakarta Office     What is the Job all about?   The Project Specialist is responsible for preparing, coordinating, scheduling and implementing the service project. Creating service project executing plan, achieve costing plan, coordinating between customer, Grundfos service engineer, service...

  • Project Specialist

    6 days ago

    Jakarta, Indonesia Grundfos Holding AS Full time

    Application Deadline: - Workplace: Hybrid Position- Location: Jakarta, ID, 13650- Contract Type: Full-Time- Employment Type: Regular**Project Specialist**: **Project Specialist** - Hybrid - Jakarta Office_ **What is the Job all about?** **Your main responsibilities**: - Coordinate and schedule service project (using Service Management System). - Liaise...

  • Operations & Finance Specialist

    6 days ago

    Jakarta, Indonesia Fossil Fuel Non-Proliferation Treaty Full time

    **Position Type**:Flexible. Full-Time. **Location**:Fully Remote, Worldwide **Introduction** The world's largest fossil fuel producers are already on track to produce more than twice the amount of coal, oil and gas than can ever be burned if we are to hit our climate targets. The Fossil Fuel Non-Proliferation Treaty Initiative champions a new...

  • Customer Service

    4 days ago

    Jakarta, Indonesia Kawan Lama Full time

    Gambaran Pekerjaan Sebagai Customer Service & Operation Specialist anda akan bertugas untuk membuat, meningkatkan, dan memelihara dasbor pemantauan SLA untuk semua departemen operation. Mengelola laporan, dan tinjauan kinerja di setiap departemen operation secara mingguan dan bulanan Kualifikasi - Pendidikan Minimal S1 Skill yang Dibutuhkan - Customer...

  • Project Operation Manager

    5 days ago

    Jakarta, Indonesia ABB Full time

    **Project Operation Manager**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are...

  • Digital Project Consultant

    4 days ago

    Jakarta, Indonesia Sribu Full time

    Sribu connects clients who need online marketing services with a community of trusted freelancers. We have over 30.000 clients and a community of over 28,000 freelancers. We have won the 2011 SparxUp award and the 2013 Inaicta award for the best online marketplace platform. Despite being a market leader, we operate with a small team of less than 50 people,...

  • Project Management System Specialist

    5 days ago

    Jakarta, Indonesia Yayasan Konservasi Alam Nusantara Full time

    Project Management System Specialist manages and leads large scale, highly complex business-critical IT projects or multiple medium scale complex projects under Individual Donation Program in Yayasan Konservasi Alam Nusantara (YKAN). S/he establishes project goals and success factors, develops project plans, and schedules with input and buy-in from key...

  • Project Manager

    5 days ago

    Jakarta, Indonesia Parker Wellbore Full time

    Company Description Parker Wellbore helps energy companies accomplish their drilling and production goals efficiently, reliably, and safely. Our global team supports oil and gas operators with innovative land and offshore drilling services, premium rental tools and well services, and advanced operations and management support. Founded in 1934, Parker...

  • Hse Specialist

    5 days ago

    Jakarta, Indonesia PT. Hitachi Sakti Energy Indonesia Full time

    **Description** **General Information**: **Your Responsibilities**: - Deliver and deploy HSE training, audit and Group-wide performance improvement programs to the Divisions and Local Business Units. - Ensure timely notification of HSE incidents to the management team and Hub HSE Manager, ensure incidents are investigated and lessons learned are shared. -...

  • Data Management Specialist/information

    1 day ago

    Jakarta, Indonesia Kyong-Ho Engineering & Architects Co., Ltd. Full time

    Qualifications: - Bachelor's degree in Information and Communication Technology (ICT), engineering or equivalent. - Must have a minimum 10 years of professional experience including 8 years experience in designing, developing, and implementing information communication systems. - Must have Bachelor's degree in Civil Engineering - A master’s degree in the...

  • Sr. Specialist

    3 days ago

    Jakarta, Indonesia Copper Gold Mining Full time

    Sr. Specialist - Industrial Relation - A Bachelor degree in relevant engineering discipline; Technical/ Operation role must have Process Operations or Advanced Technology background with relevant academic and industry experience in managing hydro-metallurgical extraction of Gold, Silver and other precious materials and in working on pertinent software; - At...

  • Freelance Finance Social Media Specialist

    7 days ago

    Jakarta, Indonesia ContentGrow Full time

    ContentGrow is seeking freelance finance social media specialist who has experience in creating and managing content on Instagram and LinkedIN. The specialist must demonstrate a strong track record in creating social media content and experience in managing an Instagram account (Business) and LinkedIN in the finance space. The specialist will create...

  • Business Architect Specialist

    4 weeks ago

    Jakarta, Indonesia Monroe Consulting Group Full time

    **Business Architect Specialist (Digital Banking)**: - **Sector**: Monroe Digital & E-Commerce - **Contact**: Muhammad Bagus Almer - **Client**: Monroe Consulting Group - **Location**: Jakarta - **Salary**: Negotiable - **Expiry Date**: 17 May 2024 - **Job Ref**: BBBH439205_1710742983 Executive recruitment company Monroe Consulting Group Indonesia is...

  • Local Operation Manager

    5 days ago

    Jakarta, Indonesia Royal HaskoningDHV Full time

    **Vacancy Intro**: **About Us** Royal HaskoningDHV is an independent consultancy which integrates 140 years of engineering expertise with digital technologies and software solutions. As consulting engineers, we care deeply about our people, our clients and society at large. Through our mission Enhancing Society Together, we take responsibility for having a...

  • Customer Operations, Project Management Officer

    4 weeks ago

    Jakarta, Indonesia Shopee Full time

    DepartmentOperations- LevelExperienced (Individual Contributor)- LocationIndonesia - JakartaThe Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and...

  • Head/avp of Operations Excellence

    5 days ago

    Jakarta, Indonesia Seven Retail Group Full time

    **Business Profitability Specialist**: Own & review profitability of 100+ outlets, including OPEX and CAPEX according to applicable expense management policy. **Continuous Improvement Initiatives**: Lead and facilitate process improvement projects using methodologies such as Lean, Six Sigma, or Kaizen. Regularly review performance data and identify trends,...

  • SEA - Project Leader, Operations Practice

    4 weeks ago

    Jakarta, Indonesia Boston Consulting Group Full time

    Who We AreBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we work closely with clients to embrace a transformational approach aimed at benefiting all stakeholders—empowering...

  • Sr. Specialist

    3 days ago

    Jakarta, Indonesia Copper Gold Mining Full time

    Sr. Specialist - Port Logistic & EXIM - A Bachelor degree in relevant engineering discipline; Technical/ Operation role must have Process Operations or Advanced Technology background with relevant academic and industry experience in managing hydro-metallurgical extraction of Gold, Silver and other precious materials and in working on pertinent software; - At...

  • Sr. Specialist- Corporate Communication Affair

    3 days ago

    Jakarta, Indonesia Copper Gold Mining Full time

    Sr. Specialist - Corporate Communication Affair - A Bachelor degree in relevant engineering discipline; Technical/ Operation role must have Process Operations or Advanced Technology background with relevant academic and industry experience in managing hydro-metallurgical extraction of Gold, Silver and other precious materials and in working on pertinent...