Tender Document
2 weeks ago
1. Tender Preparation:
- Monitor and inform all tender announcements via e-PROC, CIVD & ARIBA every day to related sales and GM sales.
- Carry out registration and update data via e-PROC, CIVD & ARIBA.
- Review and analyze tender requirements, terms, and conditions.
- Coordinate with various departments to gather necessary information and documentation.
- Prepare and format tender documents according to client specifications.
2. Documentation and Compliance:
- Ensure all tender documents are complete, accurate, and comply with legal and client requirements.
- Maintain a database of submitted tenders and track their status.
- Update and manage tender templates and standard documentation.
3. Coordination and Communication:
- Liaise with clients, suppliers, and internal teams to clarify tender requirements and obtain necessary information.
- Coordinate meetings and follow-up activities related to tender submissions.
- Communicate with clients regarding tender updates and respond to any inquiries.
4. Submission and Follow-Up:
- Ensure timely submission of tender documents, both electronic and hard copies.
- Follow up on submitted tenders and update the team on their status.
- Assist in the preparation of presentations and reports related to tender activities.
- Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field.
- Minimum of 1-2 years of experience in tender preparation or a related role in the oil & gas industry.
- Knowing the phase of the tender/project process (both online e-PROC, CIVD, ARIBA & offline).
- Having experience & ability to operate/manage electronic Procurement (ePROC) customers.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Knowledge of tender processes and legal requirements.
- Strong analytical and problem-solving skills.
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