Finance and Admin Officer

2 weeks ago

Jakarta, Indonesia World Vision International Full time

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:
About Project:
Kolaborasi untuk Edukasi Anak Indonesia (KREASI), or Collaboration for the Education of Indonesian Children, is a program designed to accelerate the improvement of literacy, numeracy, and character education for preschool and primary school students in 8 districts across 4 provinces in Indonesia. The program is funded by the Global Partnership for Education (GPE) through the Multiplier Grant allocated for Indonesia, leveraging the investment of the Australian Government’s Department of Foreign Affairs and Trade (DFAT) for its INOVASI Phase 3 program.Wahana Visi Indonesia, in partnership with Save The Children Indonesia, will implement KREASI project in North Halmahera District. The program closely aligns with Indonesia’s national education goals, particularly the Merdeka Belajar initiative, which emphasizes essential and flexible learning processes tailored to each student's interests, talents, and needs, focusing on holistic, relevant, and sustainable education.

Job Roles

This position is responsible to do accurate financial bookkeeping to provide quality technical support for the accountant in KREASI Project financial process and ensure its alignment with financial policies and standard. Provide good bookkeeping for Finance &Accounting process in Zonal, therefore he/she is fully responsible to prepare journal and review transaction (not limited to advance and EER staff) including responding to client inquiries and verifying the allowable and unallowable cost in accordance with the established accounting standards and FFM WVI policy.
- Strategy Development & Planning- Provide input on related resource needed, especially financial data, for development of KREASI Project Design, Annual Operating Plan and KREASI Project budget.-
- Provide technical support to follow-up audit findings.- Resource Acquisition & Management- Monitor for KREASI Project according to the agreed strategy and program schedule.-
- Prepare quality financial report so it could be used for strategic decision making of KREASI project implementation.- Capacity Building- Provide detail data to support KREASI team terms of reviewing under/overspend and provide suggestion for better financial performance.- Accountability & Quality Assurance:
- Ensure that all financial documents are properly filed.-
- Review receipt, and other financial documents to make sure that they are met the standard.-
- Manage petty cash appropriately. Prepare daily petty cash form; and prepare monthly bank reconcile (extract ledger from sun system, extract bank statement from internet banking, and do reconciling process).-
- Prepare data for financial reports by collecting, analysing, and summarizing account information and trends.-
- Protect all organization assets by implementing asset documentation, monitor its used and insured it as needed. Update fixed asset list (incl. maintain fixed asset number, sticker, etc), and prepare fixet asset report.-
- Responsible as “invoice sender” and Central Receiver in ProVision process and make sure that communication with Shared Service Center are being followed up timely and accurately.-
- Review Advance request, Settlement, and Reimbursement from KREASI project staff according to the rules and regulations.-
- Prepare monthly aging report/reconcile (tax, prepaid, accrued, etc).-
- Prepare all daily journal voucher & coding, prepare data import related with Deposit Voucher, GEMS, & manage document filling.-
- Ensure all invoice of transaction are original with supporting document attached in accordance with rules and regulations.-
- Ensure all settlement advance staff received should be reviewed in accordance with rules and regulations.-
- Provide close coordination in managing day to day documents filling for KREASI align with finance, accounting, and procurement transactions.- Networking & Coordination:
- Communicate effectively Wahana Visi Indonesia identity, mission, vision, values and our approach to work in ways that is contextually appropriate and clear.-
- Effective daily relationships and networks with various stakeholders.-
- Maintain good communication with related Shared Service Center staff.- Management & Leadership:
- Facilitate effective teamwork, coordination and work planning.-
- Build positive spirit of working in team, department and organization and create working environment of mutual

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