Assistant of Head of Digital Marketing

8 months ago

Jakarta, Indonesia HashMicro Pte Ltd Full time

**Jakarta, Indonesia**:We are seeking a skilled and proactive Executive Secretary to provide comprehensive administrative support to our management team. As an Executive Secretary, you will play a critical role in ensuring smooth operations and effective communication within the organization.-
*** Responsibilities**:
Manage the schedules and appointments of senior executives, ensuring efficient time management and prioritization of tasks.
-Coordinate and schedule meetings, conferences, and travel arrangements for the management team.
-Prepare meeting agendas, presentations, and relevant documentation, and distribute them to participants in a timely manner.
-Take minutes and prepare accurate and concise meeting summaries, ensuring important decisions and action items are documented and communicated.
-Handle correspondence and incoming calls, screening and redirecting them as appropriate.
-Manage and maintain confidential files, records, and documents, ensuring easy retrieval and confidentiality.
-Assist in the preparation and editing of reports, presentations, and other documents.
-Conduct research and compile data for various projects and reports as assigned.
-Manage and organize the flow of information between the management team and other departments, ensuring effective communication.
-Anticipate the needs of the management team and provide proactive support to ensure smooth daily operations.
-Liaise with internal and external stakeholders, including clients, vendors, and partners, on behalf of the management team.
-Assist in the coordination and planning of company events and activities.
-Maintain an organized office environment, including managing office supplies and equipment.

*** Requirements**:
Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.
-Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
-Strong written and verbal communication skills, with attention to detail and accuracy.
-Proficiency in using office software, including word processing, spreadsheets, and presentation tools.
-Discretion and confidentiality in handling sensitive information.
-Strong interpersonal skills, with the ability to build positive relationships and work effectively with individuals at all levels.
-Proactive and resourceful, with the ability to anticipate needs and take initiative.
-Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
-Professional demeanor and appearance.

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