Personal Assistant to Dean School of Business

7 months ago


Jakarta, Indonesia Indonesia International Institute for Life Sciences Full time

Act as the first point of contact for the Dean School of Business as necessary: dealing with correspondence and phone calls appropriately
- Record notes and messages for the Dean School of Business
- Schedule and arrange meetings, appointments, and conferences, often controlling access to the Dean School of Business
- Reminding the Dean School of Business of important tasks and deadlines
- Manage travel arrangements and itineraries on behalf of the Dean School of Business
- Perform as a liaison between the Dean School of Business and the staff as required
- Manage the Dean School of Businesses calendar and appointment scheduling
- Create reports, presentations, and correspondence
- Managing databases and filing systems
- Other tasks to support the Dean School of Business
- Proven experience working as a personal assistant would be preferable
- Good knowledge of the office management system and procedures
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communication skills (equivalent to minimum IELTS 7.0)
- Strong customer service and social skills
- Detail, Organize, and good time-management skills
- Follows instructions clearly and accurately within a timely fashion
- Able to handle Discretion and confidentiality

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