Specialist.operations.ii

**General Affair**

1. Arrange crew change for MPD operations staff.

2. Handling Air tickets and Hotel Bookings for all MPD staff as required.

3. Report field bonus for MPD operations crew to HR

4. Prepare Meals & Transport allowance attendance Staff and report to HR.

5. Prepare HSE Monthly Report & Mileage to HSE Dept.

6. Report Utilization, Driver Timesheet to HR

7. Providing administrative support to other departments or project as approved

8. Maintaining employee data records

**Procurement**

1. Coordination with Procurement department for quote reference and PO creation.

2. Monitoring PO and Invoices from Vendor/ Intercompany transaction.

3. Cross checking vendor invoice and PO Receipt to Company’s ERP (Oracle JDE) System prior send to Finance for Payment process.

4. Monitoring cost project for finance report.

5. Monitoring Export/Import process, crosschecking EXIM supporting document for PIB Payment in finance Dept.

6. Arrange forwarder / DHL for mobilization equipment to customer site / send parts for intercompany to any other NOV location as required.

7. Register new vendors to Company’s SQM system.

**Billing & Operation**

1. Create Job Number / tracker number for incoming jobs in repair/rental/service.

2. Preparing repair/rental/service quotations to customers.

3. Monitoring PO from customer and collect supporting document for billing purposes.

4. Billing creation by Company’s ERP (Oracle JDE) System and create Tax Invoices.

5. Arrange and send invoices by hardcopy and soft copy to customer.

6. Monitor closely for each generated Unbilled entry (upon any jobs’ completion) and process them into conversion to billing/invoices.

7. Closely monitor each month for incurred Aging Receivable (AR) Invoices and constantly follow up payments from the customers.

8. Monitoring inventory reports and able to coordinate closely with workshop team ensuring both physical and system quantities are 100% tallied and accountable.

9. Closing report to finance related to billing.

a. Unbilled & billing report

Collect supporting document for unbilled report and submit to finance

b. Prepare monthly Business Unit for Estimation Revenue forecast before actual end of the month revenue accruals

10. Registration Process for new customers using IS Web (Internal System Procedures)

**Inside Sales**

1. Calculation price list with Markup cost and create Sales and Service type Quotation via internal Company’s ERP (Oracle JDE) System.

2. Follow up and Monitor every Sales / Service Quotations sent out to customers

3. Create a reminder system following up reminder certification records for yearly calibration to customers, ensuring continuous yearly calibration and certification.

4. Monitor Import process to make sure spare parts order will arrive on time

5. Import expedites activities to meet clients’ deadline delivery time for repair and service support.

**Other**
- Comply with all NOV, Company, and QHSE, policies and procedures.
- Have minimum 3 years experience in the Operations
- Must be familiar with standard office software (Excel, Word, and Power Point) and Company software systems.
- Must speak, read and write Bahasa & English fluently
- Has high accuracy in all reports that have direct impact on finance for Company and personal.
- Must have excellent attitude of teamwork and respect at all-time establishing good relationship with co-workers and field employee.
- Team/Unit contribution.
- Disciplined initiative.
- Ability to maintain focus and composure with frequent interruptions.
- Ability to prioritize and manage multiple issues/projects at one time and communicate status and resolution effectively and in a timely manner.
- High level of interpersonal skills.
- Professional and effective verbal and written communications skills.
- Able to communicate confidently with customers and internally with all level position in Bahasa and English.