Office Supervisor

4 weeks ago

Jakarta, Indonesia Caterpillar Full time

**Career Area**:Administrative Support**:

- Serving as a point of contact to building management and facility management vendors
- Ensuring that office facility complies with applicable government regulations
- Leading the safety and security of the new FPD office facility
- Developing the safety and security policies to comply with Caterpillar standards and prevailing regulations
- Ensuring the duties of frontline team members (office assistant and messengers) and driver meet the needs of the organization
- Submitting and reconciling expense reports of the frontline team members
- Supporting general affairs and employee inquiries on travel agency appointed by Caterpillar
- Creating and processing PO based on organizational needs, and ensuring all items are invoiced and paid on time
- Organizing the office layout and maintaining the office condition and cleanliness to be fit as a proper workplace in accordance with Caterpillar standards
- Scheduling any necessary and/or regular maintenance, cleaning, and repairs in the office facility, and addressing employee queries on any office management issues
- Ensuring all office supplies, stationery, furniture, and equipment are always available when needed and well maintained
- Liaising with related team members on sourcing, managing contract, and price negotiation with facility management vendors, service providers, and other related parties as needed
- Managing company car record and administration process, such as insurance and vehicle registration, and supporting company car recovery if user is leaving the company
- Providing general supports to external and internal parties who visit the office
- Maintaining and ensuring that employee and visitor badges to access the workplace are well recorded and stored physically and electronically
- Maintaining and ensuring employee and visitor logbooks to be always available and up to date
- Partnering with HR Consultant to maintain and update workplace policies as necessary
- Partnering with HR Consultant on the on-boarding process to ensure that new hire logistics are prepared and delivered to the new hire
- Partnering with HR Consultant on the off-boarding process to ensure that all office assets and logistics of the leaver are returned to the company by the last day of work
- Coordinating with IT, Finance, and HR departments to inventory all office assets to keep them current
- Partnering with employees on any social and employee events
- Other office administration work as needed

Background/Experience: The position typically requires a college or university degree or equivalent experience. Good human relations and effective communications skills are required to develop a cooperative work relationship with others inside and outside of department. The ability to maintain confidentiality is essential.

Caterpillar is an Equal Opportunity Employer (EEO).

Not ready to apply? Submit your information to our Talent Network here.

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