Finance and Accounting Staff

5 months ago

Jakarta, Indonesia AYANA Hospitality Full time

The Finance and Accounting Staff is responsible for maintaining financial records and ensuring that processes are run effectively and efficiently. The role involves verifying and processing vendor invoices & refund transactions, managing financial activities, preparing journal entries & performing reconciliation, handling customer invoices & maintaining collection, assisting with taxation and financial reporting, maintaining financial procedures & accounting standards, and liaising with various stakeholders.

**Job Functions**:
1. **Verify and Process Payments**:

- Verify and process invoices received from vendors.
- Handle refund transactions and ensure timely payments.

2. **Financial Administration and Management**:

- Administer and manage overall finance activities including cash flow management.
- Handle payment and bank administration tasks to ensure smooth financial operations.

3. **Journal Entries and Reconciliation**:

- Prepare and input journal entries for financial transactions into the accounting system.
- Perform regular reconciliation of financial data to ensure accuracy.

4. **Customer Invoicing and Collections**:

- Prepare, verify, and create invoices for customers.
- Monitor and maintain collection schedules to ensure timely payments from customers.

5. **Taxation and Financial Reporting**:

- Assist in preparing and filing for taxation.
- Contribute to the preparation of financial reports and statements as required.

6. **Maintaining Financial Procedures and Standards**:

- Ensure compliance with established financial procedures and accounting standards.
- Monitor and update financial policies as needed to maintain best practices.

7. **Stakeholder Liaison**:

- Liaise with internal and external parties related to finance operations.
- Collaborate with departments such as procurement, sales, operations and human resources for financial-related matters.

**Requirements**:
**Qualifications**:

- Bachelor’s degree in Accounting, Finance, or a related field.
- Relevant experience in finance and accounting roles min of 1 year.
- Strong knowledge of accounting principles and procedures.
- Proficiency in accounting software and Microsoft Office Suite.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Able to operate an Accounting System. Having experience with SAP Systems will be an advantage.

**Skills and Competencies**:

- Analytical Thinking: Ability to analyze financial data and provide insights.
- Attention to Detail: Ensures accuracy in financial reports and reconciliations.
- Communication: Strong verbal and written communication skills to liaise effectively with stakeholders.
- Time Management: Efficiently manages time and prioritizes tasks to meet deadlines.
- Integrity: Maintains confidentiality and adheres to ethical standards in financial management.

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