Senior Project Officer of Southeast Asia Programme

3 weeks ago

Jakarta, Indonesia Association of Southeast Asian Nations Full time

**Job Reference Number**:
ASEC/2023/SEA-MaP/SPO/006/R2

**Opening Date**:
28/03/2023

**Job Title**:
Senior Project Officer of Southeast Asia Programme on Marine Plastics (SEA-MaP)

**Closing Date**:
10/04/2023

SEA-MaP is a regional World Bank (WB)-financed five-year program aiming to support the Member States of the Association of Southeast Asian Nations (ASEAN) to combat marine plastic pollution and address associated negative effects by contributing to the implementation of the ASEAN Regional Action Plan on Combating Marine Plastic Debris in ASEAN Member States. The regional project is funded by the World Bank and designed along three components: (1) Strengthen Regional Policies and Institutions for Plastics Circularity; (2) Establishing Regional Platforms to Promote Innovation, Knowledge, and Partnerships for Plastics Circularity; and (3) Project Management. A detailed description of the project is available in the Project Appraisal Document (PAD).

SEA-MaP is implemented by the Association of Southeast Asian Nations (ASEAN) through the ASEAN Secretariat (ASEC). The implementation structure is comprised of a Project Steering Committee (PSC), a Project Management Unit (PMU), and a Regional Implementation Support Unit (RISU) within the United Nations Office for Project Services (UNOPS). RISU will focus on delivery of some outputs under the Project and supporting the PMU, among others through capacity building. UNOPS personnel embedded in the RISU will have clear and well-defined roles and responsibilities and each personnel will have its respective counterpart in the PMU (Table 1).

The PMU will play a central role in program implementation, coordination, compliance, and monitoring, including providing day-to-day project operation and supervision. The PMU will: 1) carry out project implementation with technical support of the RISU; 2) monitor the project activities’ compliance with various operational policies and procedures, including the Environmental and Social Standards, Procurement, and Financial Management and address potential non-compliance, with support from the RISU; 3) perform project monitoring and reporting with RISU’s support; and 4) coordinate the communications among stakeholders, including the PSC, the RISU, the World Bank, the parallel financier, and other partners, with support from the RISU, 5) Utilize procurement and disbursement systems (STEP/Client Connection)

The PMU consists of a Project Director, project officer positions (Senior Project Officer and Project Officers), and technical specialists, including on Procurement, Financial Management, Environmental and Social Standards, Monitoring and Reporting, and other national experts/consultants on an as-needed basis. The PMU staff will work closely with the PSC, RISU and the relevant departments and divisions in ASEC, and seek their support and advice as needed. To enable effective communication and collaboration, the PMU office will be co-located in ASEC’s office compounds in Jakarta, Indonesia.

**Remuneration and Benefits**:
**Responsibilities**

The Senior Project Officer will work under the supervision of Project Director, and coordinate closely with the Environment Division and other ASEC relevant divisions/directorates/departments. The Senior Project Officer will also work closely with RISU and maintain close communication with the World Bank.
The Senior Project Officer will assist Project Director with the implementation and coordination of the SEA-MaP. Specifically, the Senior Project Officer will perform the following roles and responsibilities:

- Assist with project implementation, including technical support for the delivery of outputs and close coordination with Environment Division and other relevant divisions of the ASEAN Secretariat on day-to-day technical and administrative duties in compliance with the project operations manual (POM)
- Assist with project start-up activities, including but not limited to the establishment of systems to implement the project.
- Support the Director in the implementation of project activities, including but not limited to providing technical assessments and inputs to project activities/deliverables, organising high-level policy dialogues and partnerships on transboundary issues with ASEAN countries and stakeholders, supporting the design and operation of the regional platform for knowledge and partnership, as well as facilitating the associated workshops, training series and study tours.
- Assist the Director with contracts/asset management and preparation / updating of annual project workplan and budget (APWB), POM and other standard documents and management tools.
- Assist with project monitoring and evaluation (M&E), including supporting the M&E specialist to deliver quality reports.
- Coordinate stakeholder communications, including with the PSC, UNOPS, the World Bank, and other partners engaged in project activities.
- Support the Director with monitoring of project acti

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