Siap Siaga

**SIAP SIAGA - Human Resources and Admin Officer**

**Program Overview**

The Australia-Indonesia Partnership in Disaster Risk Management (SIAP SIAGA) is a five-year program funded by the Australian Government’s aid program and implemented in cooperation with the Government of Indonesia.

The program aims to improve Indonesia’s ability to prevent, prepare for, respond to, and recover from disasters and strengthen cooperation between Australia and Indonesia on humanitarian issues in the region. The Program will be implemented at the national and sub-national levels though collaboration with the National Disaster Management Agency (BNPB) and other government institutions, civil society organizations and multilateral agencies. At the sub-national level, the program will also operate across several provinces (NTT, NTB, Bali and East Java) in Indonesia.

There are three main programme components as follows:
Program 1: Government systems are strengthened to improve the effectiveness of disaster management services;
Program 2: Improved strategies to empower government and communities to increase their resilience to disasters; and
Program 3: Collaboration between Australia and Indonesia to improve disaster management in the IndoPacific Region.

The Program is implemented at the national and sub-national levels though collaboration with the National Disaster Management Agency (BNPB) and other government institutions, civil society organizations and multilateral agencies. At the sub-national level, the program will also operate across several provinces (NTT, NTB, Bali and East Java) in Indonesia.

**Purpose of the Position**

Under the direction of the Head of Operations and Finance, the Human Resources and Administration Officer will be responsible for establishing and maintaining administrative systems for Human Resource management and operational support. He/she will work closely and collaboratively with other SIAP SIAGA team members, including the SIAP SIAGA Operations personnel and sub-national SIAP SIAGA personnel, Program Support Officers, as well as with external parties and SIAP SIAGA counterparts (BNPB, MOHA, MOSA, Bappenas, and MOV) and DFAT.

**Role and Responsibilities**

**1. Office Management**
- Lead and oversee the provision of administrative support to the program team, including meetings, and trainings;
- Ensure accurate and efficient management of correspondence, invitations, files, records and databases of contacts;
- Liaise with Palladium’s corporate teams in Indonesia to ensure appropriate availability and management of office facilities.

**2. Human Resources**
- Under the direction of the Head of Operations and Finance and Team Leader, lead the establishment and subsequent maintenance of HR systems (including policies & procedures, Operations Manual, etc.), compensations and benefits, budgeting, and HR planning;
- Supervise and support staff with professional development opportunities and performance management;
Support the maintenance of a positive work culture and effective interpersonal relationships;
- Coordinate the recruitment of project personnel, following established recruitment procedures;
- Coordinate formalities and certifications (visa, KITAS, INTA, SKLD, BPOA, etc.) for international
staff and advisors; including dealing with the relevant external parties (e.g. ministries, donor agency, visa agents, etc.);
- Assist in the development of HR reports as required by the Head of Operations and Finance or Program Manager;
- Ensure the quality and compliance of staff induction, performance management, staff development and exit processes and results for the AIP-DRM program team;
- Ensure local staff are registered under the company-recommended health insurance policy;
- Maintain detailed and up to date HR files.

**3. Program Operations**
- Support the organization of meetings and workshops as needed.
- In addition, the staff member may be asked to undertake other duties as may reasonably be required by the Program consistent with the incumbent’s qualifications and experience;
**Duration and location**

The initial contract period will be for 4 months with the option for further extension conditional on the extension of the program and satisfactory performance.

**Functional Relationship**

This position will:

- Report to Head of Operations and Finance;
- Coordinate closely with the SIAP SIAGA project team members, Project Director, Project Manager and Project Associates as appropriate.

**Qualifications and Experience**

***The position is open to Indonesian nationals with the following qualifications, skills, and experience:

- More than 8 years progressively responsible experience in human resources and administration, especially in support of large scale projects or organizations.
- Proven track record in human resources and administration systems and procedures.
- Ability to use information technology effectively to support the operations of a large program or organisatio