Finance and Accounting Manager

6 months ago

Jakarta, Indonesia Management Sciences for Health (MSH) Full time

Management Sciences for Health (MSH) is seeking a Finance & Accounting Manager for a USAID BEBAS-TB 5-years activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve its goal. BEBAS-TB’s support will focus on improving access and utilization to quality and patient centered comprehensive TB services.

Overall Responsibilities

The Finance & Accounting Manager (F&A) is responsible for financial management and accounting support to the project. They manage the country finance and accounting team, ensuring the team provides a full range of financial support with a particular focus on accurate, timely, and sophisticated budgeting and forecasting, financial analysis, financial monitoring and reporting. They ensure the timely payment of vendors and staff and accurate accounting of all financial transactions. They ensure that financial functions support the timely and effective implementation of the project’s technical scope of work. The F&A provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. They work cooperatively with the project team, Corporate Finance teams and the Global Services Unit.

Lead Country Finance team
- Manage the day-to-day operations in the full spectrum of accounting services, including accounts payables, accounts reconciliation, monthly closing of accounts, bank reconciliation, forecasting, consolidation and year-end closing of account
- Oversee the reconciliation of balance sheet accounts, review monthly journal entries and the general ledger and coordinate the monthly and annual closing of accounts
- Ensure timeliness of data entry and processing and monthly closing for all offices. Check on a weekly basis data entry for each provincial office and send systematic reminders to offices;
- Oversee and provide direction to the team of finance staff in the country. Supervise and develop the capacity of staff such that they can provide consistent financial management support to the project teams in support of successful implementation of the programs in country.
- Ensure the team provides a full range of financial support with a particular focus on accurate, timely and sophisticated budgeting and forecasting, financial analysis, financial monitoring and reporting.
- Provide mentoring, oversight and quality reviews to the finance team and ensure that proper and accurate accounting records are maintained at country level.
- Coach, motivate and monitor the performance of staff supervised and initiate corrective action as required;Ensure team is using standard approaches and best practices; this includes collaboration with the FP&A team to ensure specific issues are addressed in a manner consistent across the organization and using the tools, templates and trainings provided by FP&A.
- Ensure project or donor specific financial issues (such as ACF management, indirect cost recovery, salary caps, LOE restrictions, etc.) are properly managed following MSH standards and best practices.

Financial and Risk Management, Problem Solving
- Provide senior level strategic support and guidance to the project team in all areas related to project financial management.
- Ensure that appropriate reviews, controls, and strategies are in place and managed to provide alerts of potential problems and allow for corrective action, in regard to issues such as errors in data entry, expenditures or commitments; expenditures that are trending over or under planned expectations; expenditures for unplanned activities; discrepancies between reporting periods, and the like. Use standard tools such as the finance scorecard to support this process.
- Drive initiatives to improve workflow and streamline the internal control processes to enhance efficiency and productivity

Project Planning and Budgeting
- Lead the annual work planning and other budgeting processes working with project and office leadership.
- Develop or oversee the development of budgets and financial projections for all funding sources.
- Work with project team to ensure budgets are reflective of planned activities, are feasible to implement, planned costs in compliance with donor regulations, and value for money.
- Prepare the monthly cash flow projections and monitor the continued availability of funds to cover the requirements of the project

Project Financial Analysis and Reporting
- Perform or oversee the preparation of routine financial analysis and reporting, both for internal use and external reporting.
- Perform or oversee the analysis of financial data with the goal of identifying trends or issues critical to inform Project Director and leadership’s management of projects and portfolios.
- Provide suppo

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