Senior Accountant

5 months ago

Jakarta, Indonesia Management Sciences for Health (MSH) Full time

Management Sciences for Health (MSH) is seeking a Senior Accountant for USAID BEBAS-TB 5-years activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve its goal. BEBAS-TB’s support will focus on improving access and utilization to quality and patient centered comprehensive TB services.

Overall Responsibilities

The Senior Accountant’s main responsibility is safeguarding the assets (financial and physical) of Management Sciences for Health and ultimately the donors against fraud, loss or misuse and to ensure proper documentation and processing of the finances of the organization. The Senior Accountant is primarily responsible for, but is not limited to, bank reconciliation, payroll management, reviewing payments for activities and operations, VAT reporting and supporting the Finance & Administration Manager in carrying out the responsibilities of the accounting department.

Specific Responsibilities

Processing vendor payments & Documentation
- Ensures that funds expended in the country is done in accordance with “Generally Accepted Accounting Principles”, MSH policy, donor regulations and requirements, Indonesian law, standard operating procedures, and best business practices.
- Prepare and process all Payment Vouchers, General Journals and Deposit Vouchers ensuring that the documents are legal and authentic and that all relevant and adequate support documentation is attached. Ensure that every financial transaction is properly approved by a budget-holder signatory, is properly documented, files are complete and demonstrates evidence of compliance with MSH policy, donor regulations, Indonesian law, and standard operating procedures.
- Ensure that transfers to Mobile Money service providers are done in a timely manner, and that MM payments are done in an efficient, timely manner.
- Receive, review and liquidate petty cash promptly in accordance with MSH policies.
- Liaise with technical teams and compile project funds projection (s) for each month
- Ensures that all payments for purchases of goods and services are made according to MSH regulations, and that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines and Generally Accepted Accounting Principles.
- Contribute to maintaining teamwork, discipline sound work relationships and productivity
- Perform other duties as may be assigned from time-to-time

Financial Reporting
- Record all financial transactions into the approved MSH field expense accounting system (currently QuickBooks). Upload monthly reports for the review of the Accounting Manager each month.
- Ensure that all QBO data supporting documents have been scanned and attached in QBO
- Review all QBO data for completeness, accuracy and validity of financial data, including accounting classification and computations
- Prepare bank reconciliations
- Monitor staff advances and ensures that all advances are cleared / collected on time. Prepare advance analysis as required. Follow-up with diliquent advances and escalate to supervisors as needed.
- Ensure that financial documents are properly filed and kept safely at all times.
- Prepare month end close files in accordance with established procedures and submit for review by Finance Manager in accordance with set deadlines and ensure the month closes by the 5th working day of the following month.

Compliance with donor and statutory requirements
- Process withholding tax payments & prepare withholding tax certificates for all appropriate payments and distribute these accordingly.
- Prepare documentation required for quarterly and annual VAT claims and reports.
- Ensure that all costs and travels have adequate prior authorization and approval prior to payment remittance. Follow up all discrepancies identified.
- Track VAT paid and prepare requests for reimbursements monthly. Provide details of payments and refunds for needed donor reporting requirements.
- Ensure documentation is properly filed and maintained as per MSH and donor policy

Payroll Management
- Work closely with HR and outsourced company
- Verify the accuracy of the payroll register including the conformance with local regulations like taxation and social security deductions.
- Ensure necessary deductions to go through payroll such as outstanding staff advances and personal bills.
- Post necessary accounting entries in the QBO financial system.
- Maintain audit trail documentation.
- Perform payroll reconciliation i.e. compare movement between two months and report variances.

QUALIFICATIONS

Education

Experience
- 4 - 6 years of hands-on experience in accounting

Knowledge and Skills
- Capacity to deal with multi-tasks and be able to adhere to tight deadlines in a busy environment, and excellent time m

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