HR & Administration Executive

• Handle end-to-end recruitment activities, including job posting, screening, interviews, selection and onboarding.
• Coordinate manpower planning according to business and operational requirements.
• Prepare employment offers, employment agreements and related documentation.
• Monitor probation, confirmation, transfer, promotion and termination processes.

Employee Administration

• Maintain accurate and up-to-date employee personal files and HR records.
• Manage employee attendance, leave, overtime and other HR-related records.
• Maintain and update HRIS / HR system information.
• Prepare employment-related letters, memos and HR documentation.
• Ensure proper documentation of employee movements and status changes.

Payroll & Employee Benefits

• Coordinate monthly payroll processing and ensure payroll information is accurate and timely.
• Administer employee salary, allowances, deductions, overtime and other benefits.
• Monitor employee claims, benefits and other payroll-related matters.
• Liaise with Finance to ensure timely and accurate payroll processing.

Indonesian Labour Law & Statutory Compliance

• Ensure HR practices and employment documentation comply with applicable Indonesian manpower regulations.
• Maintain and update employment contracts, company regulations and other statutory HR documents.
• Monitor changes in Indonesian labour laws and regulations and advise management accordingly.
• Liaise with Disnaker and other relevant government authorities when required.
• Assist in handling labour inspections, government enquiries and other statutory matters.
• Handle and coordinate KITAS and work permit applications, renewals and related processes for foreign employees.
• Coordinate with immigration authorities, Ministry of Manpower, government agencies, agents and other relevant parties.
• Prepare and maintain documents relating to RPTKA, Notifikasi, KITAS, work permits and other expatriate requirements, where applicable.
• Monitor expiry dates of passports, KITAS, work permits and other immigration documents to ensure timely renewal.
• Coordinate immigration appointments, interviews, BAP and other required procedures.
• Assist expatriates with immigration, employment, accommodation, registration and other related administrative matters.
• Ensure all expatriate employment and immigration documentation is properly maintained and compliant with applicable regulations.

Tax / Pajak Administration

• Coordinate with Finance / Tax team on employee-related Pajak (tax) matters.
• Assist in the administration of PPh 21 for employees, including expatriate employees.
• Ensure employee tax information and supporting documents are properly maintained.
• Assist with employee tax registration, tax documentation and correspondence with DJP (Direktorat Jenderal Pajak) when required.
• Coordinate with external tax consultants / tax agents on HR-related tax matters.
• Monitor tax regulation changes that may affect employee payroll, benefits and expatriate employment.
• Assist in resolving employee-related payroll and tax issues in coordination with Finance / Tax.

Employee Relations & Discipline

• Handle employee grievances, complaints and workplace issues.
• Support management in handling disciplinary cases and employee misconduct.
• Prepare warning letters, counselling records and other disciplinary documentation where required.
• Promote positive employee relations and a professional working environment.
• Assist management in resolving employee and manpower issues effectively.

Performance Management

• Coordinate employee probation and confirmation evaluations.
• Support the performance appraisal process.
• Maintain performance records and follow up on performance improvement requirements.
• Assist management in manpower planning, promotion and succession planning.

Training & Development

• Identify training needs together with department heads.
• Coordinate internal and external training programmes.
• Maintain employee training records and monitor training effectiveness.
• Support employee development and career progression initiatives.

General Administration & Employee Welfare

• Handle general office and employee administration matters.
• Coordinate employee welfare activities, company events and staff engagement programmes.
• Manage employee-related facilities, accommodation and other administrative arrangements where applicable.
• Support management in resolving general administrative and operational matters.

HR Reporting & Data Analysis

• Prepare regular HR reports i