MIS and Website Consultant

We are searching for an experienced MIS and Digital Platform Specialist at our Indonesia facility.

Location: Jakarta, Indonesia

Contract type and term: Consultant Agreement

Inputs and duration: 12 months with up to 100 working days

About The Program

Katalis Phase 2 (2026–2031) is a partnership between the governments of Australia and Indonesia, funded by the Department of Foreign Affairs and Trade (DFAT), and implemented in collaboration with the Government of Indonesia. The program strengthens bilateral economic engagement under the Indonesia–Australia Comprehensive Economic Partnership Agreement (IA‑CEPA) through two mutually reinforcing pillars: Pillar 1: IA‑CEPA institutional architecture & policy reform (secretariat and implementation support). Pillar 2: Skills, Businesses & Inclusive Growth, including the Katalis Business Partnership Fund (KBPF) to test, scale, and commercialise inclusive, climate‑smart business models with Indonesian SMEs and Australian partners.

The Opportunity

The MIS & Digital Platform Specialist will provide specialist technical oversight and hands‑on support to ensure the continuity, stability, and secure operation of Katalis digital platforms

The Role Will:

• ensure uninterrupted operation of existing websites and digital assets.
• support design and establishment of Katalis Phase 2 MIS architecture; and
• ensure systems are DFAT‑compliant, secure, and fit for adaptive program management.

Specifically, The MIS & Digital Platform Specialist Will Be Responsible For Two Primary Streams Of Work Over a 1-year Contract Period (with An Option To Extend For An Additional 1-year Term):

Stream 1 – Custom MIS Development & Launch

Leading the end-to-end design, custom module development, process automation, security architecture, and deployment of Katalis’s core Management Information System (MIS) adhering to software development lifecycle (SDLC) standards.

Stream 2 – Ongoing Maintenance & System Support (MIS & WordPress Website)

Providing routine monthly technical maintenance, security monitoring, server administration, bug fixes, helpdesk support, and minor feature enhancements for both the newly developed MIS and Katalis’s existing, separate WordPress website.

To ensure neutrality and future scalability, all system development and maintenance must follow vendor-agnostic technical standards while guaranteeing seamless interoperability with Katalis’s broader enterprise software ecosystem (including Microsoft enterprise environments).

Deliverables

• Inception Report & SRS Document Stakeholder requirements matrix, workflow mapping, SRS document, and technical roadmap. (Month 1)
• Architecture & Security Blueprint Database schema (ERD), RBAC security model, API connectors, and hosting environment setup (Month 2)
• Core MIS Modules & Workflows Custom KBPF, MEL, and Finance modules developed, automated approval workflows, and reporting dashboards (Month 4)
• UAT Sign-Off & System Launch Completed UAT test logs, bug fixes, security audit clearance, and production system deployment. (Month 5)
• Monthly Maintenance & Support Logs (Q1-Q2) Monthly logs of website and MIS maintenance activities, security scans, backups, and minor enhancements. Month 1-6 (Bi-Monthly)
• Mid-Term System & Site Audit Security audit report, page speed optimization report, database integrity check, and user feedback review. (Month 6)
• Monthly Maintenance & Support Logs (Q3-Q4) Monthly logs covering post-launch MIS maintenance, WordPress updates, helpdesk tickets, and minor updates. (Month 7-12) (Bi-Monthly)
• Annual System Health & Handover Report Final annual performance review, updated source code repositories, technical admin guide, and Year 2 maintenance plan. (Month 12)

Working with children

Is this position likely to come into contact with children? No

Responsibilities

Stream 1 – MIS Custom Development Lifecycle (Phase 1: Initial 4–5 Months)

• Needs Assessment & System Requirements Specification (SRS): Conduct stakeholder workshops with MEL, Finance, HR, Operations, Leadership teams, Palladium corporate, and other staff as required to document functional specifications, data workflows, and non-functional security/performance requirements.
• Architecture, Database & Security Design: Design normalized relational database schemas (ERD), Role-Based Access Control (RBAC), field encryption, automated audit logs, and RESTful API structures ensuring compliance with DFAT and Palladium data security guidelines.
• Core Module Engineering & Workflow Automation: Build custom integrated modules for contract and activity pipeline and milestone tracking, financial disbursements, travel requests, procurement requests, leave approvals and MEL KPI Performance