Document Controller

3 days ago

Batam, Kepulauan Riau, Indonesia SeaOwl Indonesia Penuh waktu Rp 167 - Rp 279 Kontrak

Job Description

  • Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL).
  • Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability.
  • Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions.
  • Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings.
  • Ensure all document exchanges are properly recorded and traceable between SeaOwl and project stakeholders and vendors.
  • Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors.

Requirements

  • Minimum Bachelor’s Degree in Engineering, Business Administration, or a related discipline.
  • Min. 5 years of experience in Document Control within the Oil & Gas / EPC sector.
  • Fluent in English, both written and verbal.
  • Energetic, fast learner, adaptable, and a strong team player.
  • Able to multitask effectively and work in a fast‑paced project environment with tight deadlines.
  • Strong organizational and time management skills.
  • Able to coordinate effectively across multiple teams and location.
  • Excellent attention to detail, particularly in document numbering, revision control, document status, transmittals, and filing/archiving of technical documents and drawings.
  • Responsible, reliable, and accountable for document accuracy, traceability, and timely follow-up.
  • Advanced proficiency in Microsoft Office, particularly Excel.
  • Familiar with AI platforms/tools and able to use them appropriately to improve work efficiency and support document‑control reporting.