Finance Officer

Finance Officer - Grants

Perusahaan : The Landscape Alliance
Jenis Pekerjaan : Full-Time
Indonesia

Deskripsi Pekerjaan - Finance Officer - Grants

Provide
financial oversight for restricted grants through budget review, expenditure
verification, partner financial monitoring, reconciliation, and timely internal
and donor reporting, ensuring accurate budgets, strong compliance, audit-ready
records, effective use of donor funds, and sound project cash-flow management

Budget Monitoring and Control

• Maintain complete and accurate
  records of all project financial documentation to ensure alignment with grant agreements.
• Collaborate with Principal
  Investigators (PIs), project teams, implementing partners, and donors to ensure
  financial implementation aligns with project requirements. Clarify financial
  issues, answer queries, and provide updates on the budget status of the
  project.
• Review and verify project
  expenditures to ensure compliance with approved budgets and donor requirements.
• Liaise with the Program
  Management Unit (PMU) on Letters of Agreement (LoAs), project start-up, budget
  updates, and project tracking in MyTree.

Budget Planning and Updates

• Support annual and rolling
  budget preparation in coordination with Principal Investigators (PIs).
• Review planned staff-time
  allocations and ensure proper updates in the planning system (OCS Planner).
• Collaborate with project teams
  to plan project costs based on available funding.
• Review overall annual budgets
  of assigned grants to ensure accuracy and alignment with funding.

Donor Financial Reporting

• Prepare financial reports in
  compliance with grant agreements, donor requirements, and CIFOR-ICRAF
  standards.
• Prepare and submit accurate
  financial reports, invoices, and payment requests in accordance with the terms,
  schedules, and requirements of grant agreements.
• Submit the financial reports
  through MyTree.
• Review financial reports from
  Country Offices before submission for approval.
• Follow up on donor queries and
  feedback related to submitted financial reports.

Grant Budget Development and Amendments

• Support the preparation of
  budgets for new projects and grant amendments.
• Review and discuss revised
  budgets with PIs, budget holders, and Country Offices.
• Ensure full cost recovery,
  including proper allocation of overheads.
• Provide guidance to ensure
  budgets are accurate and compliant with donor requirements.

Grant Agreement Review

• Review the financial provisions
  of new grant agreements and amendments, including budgets, reporting schedules,
  payment terms, audit requirements, eligible costs, and foreign-exchange
  provisions, to ensure clarity, accuracy, operational feasibility, and compliance
  with CIFOR-ICRAF and donor requirements.

Internal Financial Reporting

• Prepare monthly summaries of
  restricted projects, including multi-year budgets and cumulative expenditures.
• Report staff-cost forecasts and
  allocation.

Audit Management

• Coordinate with supervisor on
  the selection and engagement of external auditors for donor-required project
  audits.
• Provide supporting
  documentation and respond to audit queries during the audit process.
• Review draft audit reports and
  partner audit reports to ensure accuracy and compliance.

Financial Operations and Monitoring

• Monitor donor receivables and
  payables, ensuring timely collection and follow-up.
• Review significant donor
  receivable and payable balances (more than USD 50,000) and provide explanations
  based on treasury reports.
• Inform PIs of monthly spending
  rates and follow up on low spending.
• Identify incoming donor funds
  and provide coding details to Treasury.
• Monitor actual timesheet
  recording and variances.
• Ensure completeness and
  accuracy of supporting documents, including mandatory timesheets.
• Provide financial insights and
  recommendations to support decision-making by project teams and management.

Implementing Partner Financial Management

• Review partner Letters of
  Agreement (LoAs) and budgets in coordination with Grants Management Unit.
• Monitor partner compliance with
  donor and CIFOR-ICRAF financial requirements.
• Analyze partner expenditures
  and provide insights on spending trends and variances.
• Review partner financial
  reports, monitor balances, and ensure collection of unused funds.

Other Responsibilities

• Perform other duties as
  assigned by the Senior Finance Officer –