Purchasing Specialist
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Purchasing Internal / Purchasing Admin position responsible for managing purchasing administration, supplier coordination, invoice processing, and document management for procurement activities across office and project locations.
Key responsibilities
Prepare, input, archive, and maintain Purchase Order (PO) documents, contracts, price quotations, BOQ (Bill of Quantities), and material inventory lists, ensuring all documents are complete and traceable
Maintain material data and supplier lists including material names, specifications, quantities, unit prices, delivery batches, order numbers, arrival dates, receipt status, invoices, and payment records
Coordinate with suppliers, collect and organize price quotations, manage document correspondence, and verify material specifications, models, and quantities
Monitor material arrivals, collect shipping documents, assist field teams in preparing material receipt documents, and create receipt records
Collect and verify invoices, record them in invoice lists, prepare payment submission documents, and coordinate with finance team for payment processing
Collect and archive material information including product parameters, quality inspection documents, compliance certificates, and country of origin documents
Create purchasing statistics including purchase quantities, arrived goods, pending goods, and payment values (completed and pending), and prepare periodic reports
Manage receipt and dispatch of documents, scanning, and archiving by category; assist project, field, and finance teams in retrieving required purchasing documents
Assist in preparing documents related to order changes, order additions or reductions, and order cancellations
Complete other internal purchasing administration tasks assigned by supervisor
About you
Minimum Diploma/Bachelor’s degree (D3/S1), preferably in Business Administration, Management, Accounting, or a related field.
Fluent in Mandarin, particularly for workplace communication with supervisors and suppliers.
At least 1 year of experience in purchasing, purchasing administration, procurement administration, or project administration is highly preferred.
Proficient in Microsoft Excel and Microsoft Office.
Detail-oriented, well-organized, and capable of managing a large volume of documents.
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