Personnel Planning Coordinator

2 weeks ago

Jakarta, Indonesia Fugro Full time

Job Description

Responsibilities:
- Personnel Planning Coordinator is responsible for the day-to-day operational management, administration and record keeping of Offshore Personnel to allocated projects (i.e. appropriate assignment of personnel to projects, travel & accommodation logistics organization, visa’s, certification, permitting, etc), under guidance from the Project Manager;- Assist OPM in supporting all individuals within the company’s SEA Offshore Personnel pool; in their project deployments and logistics, personal documentation renewals, employment welfare, career advancement, training, and professional competency development;- Allocation of field staff to offshore projects, and manage pool utilization in a fair, effective, and efficient manner, and appropriate to project requirements and individual capability;- Arrangement of all personnel travel (i.e. flights, hotels, ground transport, etc.) related to projects and / or other company requirements, following company processes (i.e. Fugro Travel Portal & Journey Management Plans) and using approved vendors;- Ensure accurate and continual upkeep / processing of all field staff administration; field staff tracker systems, timesheets, leave requests, expense claims, etc;- Oversee and ensure upkeep - including organizing training and / or examination bookings - of personal offshore survival training (i.e. BOSIET, FOET), medical fitness (i.e. OGOK & oil company specific), Offshore Safety Passports (OSP’s), etc. by Field Staff, and office record-keeping;- When necessary, coordination of Fugro Intercompany and / or third-party external contract hires (i.e. compiling agreements and personal documentation);- Assist OPM to monitor and safeguard Field Staff individual and collective welfare, in accordance with company expectations and regulations, industry best-practice and local Occupational Health, Safety and Security legislation.

Requirements:
- Having minimum education of Secondary Vocational Education, or Diploma Degree;- Minimum 3 years working experience background in / practical experience with maritime (vessel) crewing operations, preferably survey related. Previous supervisory / team leadership experience in crewing operations preferred;- Qualified and functional experience in Human Resources / crewing and personnel management and training;- High-level competence to communicate clearly and accurately, in English language, both verbal and written ;- High-level competence with Outlook, Excel, Word, Teams, etc;- Proven capability with Personnel / Crewing Rotation Planning Systems / Software / Spreadsheets;- Proactive, positive attitude, meticulous with good attention to detail;- Strong ability to follow-up on pending actions / activities;- Flexible, reliable, independent, and able to work well in fast-paced, constantly changing environment;- Ability to develop and maintain open and honest links with Project Managers (direct clients) and field staff alike;- Ability to learn from experience, to recognize / foresee operational variations and optimize crewing to maintain / enhance project performance.

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