Administrative Assistant

2 weeks ago

Denpasar, Indonesia Happy Trails! Asia Full time

**Who we are?**

Happy Trails Asia is an eco-tourism and passionate Destination Management Company (DMC).

We operate tours to Indonesia, Bali, Malaysia, Borneo, Singapore & Brunei. And we have offices in Bali, Java, Sumatra, Kuala Lumpur, and Borneo.

We are looking for a dynamic, organized, and proactive Administrative Assistant who has analytical skills and an eye for detail to support our contracting operations.

**Profile**:

- Minimum of 1 year of experience in administration, data entry, or a related field (experience in tourism/travel industry is a plus).
- Good command of English, both written and spoken, clear communication is key.
- Tech-savvy. Good computer literacy (Excel, MS Word, PowerPoint) and internal systems (or willing to learn quickly).
- Initiative, organized with excellent attention to detail, and the ability to work in a problem-solving environment.
- Have good customer skills, with a commitment to high standards of service delivery.
- A positive attitude, pleasant personality, and a genuine willingness to learn and grow.
- Able to handle sensitive information with discretion and adhere to company procedures.
- Based in Bali.

**What you’ll be doing**:
The Administrative Assistant, internally referred to as Contracting Admin. This position is primarily responsible for organizing, maintaining, and updating all contracting-related documentation. Working closely with the Contracting Supervisor, the Contracting Admin ensures that supplier contracts are properly stored, documented, and accessible for operational needs.

The responsibilities are not limited to the following:

- Support the Contracting Supervisor in the administration of supplier contracts across multiple destinations.
- Maintain contractual records and documentation of all other contract correspondence.
- Assist in preparing rate comparison sheets and summaries when needed.
- Assist in sourcing alternative hotel suppliers and conducting price comparisons.
- Support internal communications related to contracting data, ensuring internal departments have access to relevant contract information.
- Interact with suppliers as needed.

**Why Join Happy Trails Asia?**

At Happy Trails Asia, we put people first. We're proud of the culture we've built, collaborative, supportive, and just a genuinely great place to work.

**Here’s what you can expect when you join our team**:

- A warm, friendly, and multicultural team that helps each other grow.
- Learning and development opportunities, through mentoring, online courses, and hands-on product training.
- 12 days increased to 15 days of paid annual leave.
- A competitive salary and benefits package.
- Full BPJS coverage (health and employment).
- Fun team outings and company events.
- All your employment taxes are fully covered by us.
- And more.

**Recruitment Process**
- Screening CV
- Recruiter Interview
- User Interview
- Final Interview
- Offering letter
- Onboarding

**Office hour** : Monday - Friday 09.00 - 18.00 GMT+8

**Office location** : Jl. Bypass Ngurah Rai No.195, Sanur, Denpasar Selatan, Kota Denpasar, Bali 80228.
- Good Luck_

Application Question(s):

- How long have you worked as an Administrative Assistant in a full-time position?
- How long have you worked as a Data Entry in a full-time position?
- Are you still required to give a 1-month notice?
- What is your current salary?
- How much do you expect to earn?

**Location**:

- Denpasar (preferred)

Application Deadline: 08/08/2025
Expected Start Date: 08/15/2025

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