Executive Secretary

This role requires the candidate to work in Jakarta, Indonesia.
Client Overview
Our client is a subsidiary of a leading global automotive joint venture, established in 2015 and headquartered in Cikarang, Bekasi. The company entered the Indonesian market with a mission to deliver affordable, innovative, and high-quality vehicles designed to meet the needs of local consumers.

Since launching its first vehicle in 2017, it has become a well-recognized player in Indonesia's automotive industry. Its product range spans passenger cars, multipurpose vehicles, and electric vehicles, reflecting a focus on technology, comfort, and sustainability. Backed by a state-of-the-art manufacturing facility and an expanding nationwide dealer network, the company continues to strengthen its role as a trusted and forward-looking automotive partner in Indonesia.

Job Role
The Executive Secretary to the CFO provides high-level administrative, organizational, and communication support to the Chief Financial Officer. The role requires excellent coordination skills with internal departments and external stakeholders—especially government and financial regulatory bodies—while maintaining high professionalism and confidentiality.

Key Responsibilities

• Manage the CFO's calendar, meetings, travel, and documentation.
• Draft and organize financial reports, presentations, and confidential documents.
• Liaise with government institutions (DJP, OJK, BKPM) and financial regulators.
• Support compliance documentation for audits, licensing, tax filings, and investment approvals.
• Organize internal finance and audit meetings; ensure follow-up actions.
• Coordinate with Finance, Accounting, Legal, and Corporate Affairs departments.
• Support the CFO in public appearances, hearings, and corporate events.
• Handle highly sensitive information with integrity and discretion.

Candidate Requirements

• Degree: Bachelor's Degree in Business Administration, Finance, Accounting, or Communication.

• Experience:

• 5 years of experience as an Executive Secretary or Assistant to C-level (in Finance/Legal).

• Proven experience liaising with auditors, regulators, and tax authorities.

• Language: English (professional business level), and Mandarin (professional business level to communicate with Direct Report and Chinese stakeholders)

• Technical Skills: Proficient in MS Office Suite, email, and archiving tools.

• Personal Attributes:

• Excellent organization, communication, and multitasking skills.

• High level of discretion, integrity, and professionalism.

Job code: #453