Personal Assistant to the Board of Directors

4 days ago

Jakarta, Jakarta, Indonesia Jatis Mobile Full time 750,000,000 - 1,500,000,000 per year

Job Description

  • Calendar & Schedule Management

Manage and coordinate the Board of Directors' schedules, appointments, and travel itineraries.

Prioritize activities and ensure scheduling runs smoothly without conflicts.

  • Communication & Coordination

Serve as the main liaison between the Board and internal/external stakeholders.

Draft, review, and manage professional correspondence such as emails, memos, and letters.

  • Meeting Preparation & Documentation

Prepare meeting materials (presentations, reports, briefing documents).

Take clear and comprehensive Minutes of Meeting (MoM).

Track follow-ups and ensure timely execution of action items.

  • Administrative & Document Management

Organize and secure confidential company and executive documents.

Handle administrative tasks including filing, approvals, and internal documentation.

  • Project Support & Monitoring

Assist the Board in monitoring progress of ongoing initiatives.

Provide regular updates, reminders, and escalate issues when necessary.

  • Travel & Event Coordination

Arrange domestic and international travel, including tickets, accommodation, and itineraries.

Support executive events, business trips, and external engagements.

  • Executive & Personal Assistance (as needed)

Provide personal support that helps improve the Board's efficiency and productivity.

  • Confidentiality & Professionalism

Maintain strict confidentiality regarding sensitive company and executive information.

Requirements

Hard Skills

  • Min. 1 years of experience as a Personal Assistant, Executive Assistant, or similar role.
  • Strong skills in organizing, scheduling, and task prioritization.
  • Proficient in Microsoft Office and Google Workspace.
  • Able to produce clear, structured Minutes of Meeting.
  • Basic analytical skills for preparing summaries and reports.
  • English proficiency is a plus

Soft Skills

  • Highly organized, detail-oriented, and reliable.
  • Proactive, responsive, and able to manage tight deadlines.
  • Strong interpersonal and communication skills.
  • High level of discretion, integrity, and trustworthiness.
  • Able to multitask and work effectively under pressure.
  • Professional and positive attitude.

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